This article explains how to create a signature that is automatically inserted at the bottom of emails that are sent via Microsoft Outlook. You can insert a signature into emails using all three Outlook platforms: web, mobile app and computer client, which you get with the Office 365 package subscription. Once you have created a standard signature you can edit it using the options provided by Outlook to make it more professional and attractive.
Steps
Method 1 of 3: Using the Website
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Step 1. Log in to the Outlook website
Type the URL https://www.outlook.com/ into the address bar of the internet browser you normally use. If you are already logged in with your email account, you will be automatically redirected to your inbox.
If you are not signed in to Outlook yet, you will need to provide your account email address (or the phone number linked to it) and the security password
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Step 2. Click the "Settings" icon
It features a gear and is located at the top right of the Outlook web interface. A drop-down menu will appear.
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Step 3. Select the Options item
It is one of the items listed at the bottom of the menu that appeared.
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Step 4. Scroll through the menu that appeared to locate and select the Email Signature option
It is located inside the board Dial and answer, which in turn is placed inside the "Mail" section visible on the left side of the Outlook "Settings" window.
You may need to select the tab first to access the "Email Signature" section Dial and answer to expand its content.
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Step 5. Create your signature
Type the text representing the signature you want to affix at the bottom of all the e-mails that will be sent from Outlook in the text box visible in the "E-mail signature" section.
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Step 6. Make sure that signature usage is turned on
Select the checkbox "Automatically include my signature in new messages I write". In this way, the signature you have created will be automatically inserted at the bottom of all new messages that you send with the Outlook web platform.
You can also have the signature included in all emails you send with Outlook. In this case, also select the checkbox "Automatically include my signature in messages I forward or reply to"
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Step 7. Press the Save button
It is located in the upper right corner of the "Settings" window. This way the Outlook configuration changes will be saved and applied.
Method 2 of 3: Using the Mobile App
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Step 1. Launch the Outlook application
It features a blue icon with a white envelope and the letter "O" inside.
If you are not already logged into your Outlook account, you will need to provide your email address (or linked phone number) and the security password
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Step 2. Press the ☰ button
It is located in the upper left corner of the device screen.
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Step 3. Choose the "Settings" option
It is displayed in the lower left corner of the screen. The Outlook configuration settings menu will appear.
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Step 4. Select the Signature item
It is visible in the center of the application's "Settings" screen.
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Step 5. Enter your signature text
Tap the default Outlook signature to delete the current text and be able to insert whatever you like.
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Step 6. Press the <button (on iPhone) or
(on Android).
It is located in the upper left corner of the screen. This will automatically save the new configuration settings and you will be redirected to the "Settings" page. At this point, the messages you send with the Outlook app on your mobile device will all be marked with the signature you just created.
Method 3 of 3: Use the Client for Computer
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Step 1. Launch Outlook 2016
The icon for this program has a blue and white envelope and the letter "O".
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Step 2. Press the New Email button
It is located on the left side of the tab Home on the Outlook ribbon.
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Step 3. Select the Signature option
It is a drop-down menu inserted within the "Include" group of the card Message on the Outlook ribbon.
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Step 4. Choose the Signatures item
It is one of the elements that make up the drop-down menu Signature.
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Step 5. Press the New button
It is located below the "Select the signature to edit" box in the upper left of the "Signatures and stationery" window.
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Step 6. Name the new signature and press the OK button
This will create a new signature with the specified name.
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Step 7. Enter your full name
Type it in the "Change your signature" text box at the bottom of the "Signatures and stationery" dialog box.
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Step 8. Activate the insertion of the newly created signature in the new mail messages that you will send
Access the "New Messages:" drop-down menu at the top right of the "Signatures and Stationery" tab, then select the name you gave your signature. In this way it will be automatically inserted at the bottom of all new e-mails that you send with the Outlook client.
If you need to include your signature in replying or forwarding emails as well, repeat the step using the "Replies / Forwards:" drop-down menu
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Step 9. Press the OK button
It is located at the bottom of the "Signatures and Stationery" window. The new settings will be saved and applied to all email messages that you send through the Outlook client.