3 Ways to Add a Signature in Microsoft Outlook

3 Ways to Add a Signature in Microsoft Outlook
3 Ways to Add a Signature in Microsoft Outlook

Table of contents:

Anonim

This article explains how to create a signature that is automatically inserted at the bottom of emails that are sent via Microsoft Outlook. You can insert a signature into emails using all three Outlook platforms: web, mobile app and computer client, which you get with the Office 365 package subscription. Once you have created a standard signature you can edit it using the options provided by Outlook to make it more professional and attractive.

Steps

Method 1 of 3: Using the Website

Add a Signature in Microsoft Outlook Step 1
Add a Signature in Microsoft Outlook Step 1

Step 1. Log in to the Outlook website

Type the URL https://www.outlook.com/ into the address bar of the internet browser you normally use. If you are already logged in with your email account, you will be automatically redirected to your inbox.

If you are not signed in to Outlook yet, you will need to provide your account email address (or the phone number linked to it) and the security password

Add a Signature in Microsoft Outlook Step 2
Add a Signature in Microsoft Outlook Step 2

Step 2. Click the "Settings" icon

It features a gear and is located at the top right of the Outlook web interface. A drop-down menu will appear.

Add a Signature in Microsoft Outlook Step 3
Add a Signature in Microsoft Outlook Step 3

Step 3. Select the Options item

It is one of the items listed at the bottom of the menu that appeared.

Add a Signature in Microsoft Outlook Step 4
Add a Signature in Microsoft Outlook Step 4

Step 4. Scroll through the menu that appeared to locate and select the Email Signature option

It is located inside the board Dial and answer, which in turn is placed inside the "Mail" section visible on the left side of the Outlook "Settings" window.

You may need to select the tab first to access the "Email Signature" section Dial and answer to expand its content.

Add a Signature in Microsoft Outlook Step 5
Add a Signature in Microsoft Outlook Step 5

Step 5. Create your signature

Type the text representing the signature you want to affix at the bottom of all the e-mails that will be sent from Outlook in the text box visible in the "E-mail signature" section.

Add a Signature in Microsoft Outlook Step 6
Add a Signature in Microsoft Outlook Step 6

Step 6. Make sure that signature usage is turned on

Select the checkbox "Automatically include my signature in new messages I write". In this way, the signature you have created will be automatically inserted at the bottom of all new messages that you send with the Outlook web platform.

You can also have the signature included in all emails you send with Outlook. In this case, also select the checkbox "Automatically include my signature in messages I forward or reply to"

Add a Signature in Microsoft Outlook Step 7
Add a Signature in Microsoft Outlook Step 7

Step 7. Press the Save button

It is located in the upper right corner of the "Settings" window. This way the Outlook configuration changes will be saved and applied.

Method 2 of 3: Using the Mobile App

Add a Signature in Microsoft Outlook Step 8
Add a Signature in Microsoft Outlook Step 8

Step 1. Launch the Outlook application

It features a blue icon with a white envelope and the letter "O" inside.

If you are not already logged into your Outlook account, you will need to provide your email address (or linked phone number) and the security password

Add a Signature in Microsoft Outlook Step 9
Add a Signature in Microsoft Outlook Step 9

Step 2. Press the ☰ button

It is located in the upper left corner of the device screen.

Add a Signature in Microsoft Outlook Step 10
Add a Signature in Microsoft Outlook Step 10

Step 3. Choose the "Settings" option

It is displayed in the lower left corner of the screen. The Outlook configuration settings menu will appear.

Add a Signature in Microsoft Outlook Step 11
Add a Signature in Microsoft Outlook Step 11

Step 4. Select the Signature item

It is visible in the center of the application's "Settings" screen.

Add a Signature in Microsoft Outlook Step 12
Add a Signature in Microsoft Outlook Step 12

Step 5. Enter your signature text

Tap the default Outlook signature to delete the current text and be able to insert whatever you like.

Add a Signature in Microsoft Outlook Step 13
Add a Signature in Microsoft Outlook Step 13

Step 6. Press the <button (on iPhone) or

(on Android).

It is located in the upper left corner of the screen. This will automatically save the new configuration settings and you will be redirected to the "Settings" page. At this point, the messages you send with the Outlook app on your mobile device will all be marked with the signature you just created.

Method 3 of 3: Use the Client for Computer

Add a Signature in Microsoft Outlook Step 14
Add a Signature in Microsoft Outlook Step 14

Step 1. Launch Outlook 2016

The icon for this program has a blue and white envelope and the letter "O".

Add a Signature in Microsoft Outlook Step 15
Add a Signature in Microsoft Outlook Step 15

Step 2. Press the New Email button

It is located on the left side of the tab Home on the Outlook ribbon.

Add a Signature in Microsoft Outlook Step 16
Add a Signature in Microsoft Outlook Step 16

Step 3. Select the Signature option

It is a drop-down menu inserted within the "Include" group of the card Message on the Outlook ribbon.

Add a Signature in Microsoft Outlook Step 17
Add a Signature in Microsoft Outlook Step 17

Step 4. Choose the Signatures item

It is one of the elements that make up the drop-down menu Signature.

Add a Signature in Microsoft Outlook Step 18
Add a Signature in Microsoft Outlook Step 18

Step 5. Press the New button

It is located below the "Select the signature to edit" box in the upper left of the "Signatures and stationery" window.

Add a Signature in Microsoft Outlook Step 19
Add a Signature in Microsoft Outlook Step 19

Step 6. Name the new signature and press the OK button

This will create a new signature with the specified name.

Add a Signature in Microsoft Outlook Step 20
Add a Signature in Microsoft Outlook Step 20

Step 7. Enter your full name

Type it in the "Change your signature" text box at the bottom of the "Signatures and stationery" dialog box.

Add a Signature in Microsoft Outlook Step 21
Add a Signature in Microsoft Outlook Step 21

Step 8. Activate the insertion of the newly created signature in the new mail messages that you will send

Access the "New Messages:" drop-down menu at the top right of the "Signatures and Stationery" tab, then select the name you gave your signature. In this way it will be automatically inserted at the bottom of all new e-mails that you send with the Outlook client.

If you need to include your signature in replying or forwarding emails as well, repeat the step using the "Replies / Forwards:" drop-down menu

Add a Signature in Microsoft Outlook Step 22
Add a Signature in Microsoft Outlook Step 22

Step 9. Press the OK button

It is located at the bottom of the "Signatures and Stationery" window. The new settings will be saved and applied to all email messages that you send through the Outlook client.

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