How to Organize a Family Reunion (with Pictures)

2025 Author: Samantha Chapman | [email protected]. Last modified: 2025-01-24 13:28

Proper planning is the key to successful family (or class) reunions. In this article you will find practical tips for organizing perfect meetings.

Steps

Step 1. Decide on the date

Holidays are always ideal for this type of event. Make sure the type of meeting is appropriate for the weather and the time of year. Follow these guidelines:

Spring / summer: if it's not too hot outside, a nice picnic is perfect. If you think it's too hot you can organize it indoors.

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Winter: It will probably be cold and it is best to choose a restaurant or an indoor location.

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Fall: If it's not too cold outside, a picnic is fine. If it's cold, it's best to organize it indoors.

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Step 2. If you plan the event indoors, start planning 3 months in advance

If you prefer to do it outdoors, start the preparations 2 months in advance.

Step 3. Choose the time and place of the event

Step 4. If it's not an annual meeting, send out the invitations a month in advance

Step 5. Prepare the guest list

Step 6. Decide on your budget

Restaurants and picnic areas are usually more expensive than house parties.

Step 7.

Step 8. Organize games and activities

If you stay at home, board games or other games that are also suitable for children are ideal.

Step 9. Buy the decorations (if you want)

Step 10. If you are on a high budget, you can turn to professional photographers and catering organizers

If you don't have a lot of money, ask each guest to bring something.

Step 11. If you sent out the invitations but someone didn't answer you a month before the event:

Step 12. Call the catering service and photographers to confirm the event

Step 13. Don't forget to calculate any rental charges

Step 14. Send reminder cards

Step 15. Prepare the activity program

Step 16. Two to three weeks before the event:

Step 17. Check the latest details

Step 18. A week before the meeting, make sure you have chairs, coolers, etc

available.

Step 19. Check your list to see if there are any unforeseen events and changes to be made

Step 20. If it is an event where each guest has to bring a meal, make calls to confirm that everyone will follow the established schedule

Step 21. Prepare everything needed for the activities planned for the family reunion

Step 22. You should now have everything you need for the meeting

Step 23. Check the menu and ask the chef if he needs anything

Step 24. If you have a home meeting, make sure everything is clean and tidy

It doesn't have to be perfect, but enough to make guests feel comfortable.

Step 25. When a guest arrives:

Step 26. Smile

Step 27. Welcome everyone

Step 28. Make them feel comfortable and comfortable

Step 29. If something is wrong, don't panic and ignore the unexpected

Advice

November is usually considered to be Family Reunion Organization Month. It is in fact the perfect time to start planning family reunions. Get old family photos and take them with you, and if you can, make copies for your relatives. Keep them for any documents and family memories.
If you don't go to professional restaurateurs, ask guests to bring food so you avoid having to cook for everyone.
With proper organization your party will be perfect!

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