How to Send a Fax Via Email: 6 Steps

Table of contents:

How to Send a Fax Via Email: 6 Steps
How to Send a Fax Via Email: 6 Steps
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If you need to fax but don't want to spend money or fax your office, there are many online services nowadays that allow you to fax through your email account. Follow this guide to find out how.

Steps

Email to Fax Step 1
Email to Fax Step 1

Step 1. Search the web for services that allow you to send faxes by e-mail or ask a co-worker if they know any

A few examples? Fax Pipe, Metro Fax and MaxEmail. Register for the chosen service.

Email to Fax Step 2
Email to Fax Step 2

Step 2. Pay the fee to use the service

These rates can be of the monthly subscription type or faxed page or even include a subscription or activation fee. Check your email-to-fax provider's website for pricing.

Email to Fax Step 3
Email to Fax Step 3

Step 3. Choose to send and / or receive faxes via email in PDF format

You can use the TIFF format if necessary. Install, if you have not already done so, the software required to read this type of file such as Adobe Reader, for PDF files.

Email to Fax Step 4
Email to Fax Step 4

Step 4. Create a new message in your mail client

  • Enter the fax number you want to reach in the "To:" field of the e-mail client, as specified by the service. In Italy this number is usually made up of ten digits and without spaces or punctuation.
  • Add the "@" (at) sign after the recipient's fax number.
  • Type the domain name of your fax-by-email service after the at sign. A hypothetical domain name, used for example purposes only, could be yourfaxservice.com
  • Use comma to separate multiple recipients.
Email to Fax Step 5
Email to Fax Step 5

Step 5. If you need it, include the fax cover sheet in the email as requested by your service provider

For example, you may be asked to type it directly into the body of the email.

Email to Fax Step 6
Email to Fax Step 6

Step 6. Attach the files you want to fax via email

Send the email. Your e-mail fax service will convert received attachments into fax documents that will be sent to the recipient's fax machine.

Advice

  • When available, try the free trial version of the service first. This way you can get an idea of how the service works.
  • Often these services also offer fax reception via email on a free fax number, often of your choice, so that the faxes you receive do not interfere with existing telephone lines.
  • Among the advantages of using these services is the ability to send and receive faxes wherever you are.
  • Depending on the fax-by-email service you choose, you may be asked to install software on your computer.

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