Addressing a letter to someone in a high position can be somewhat intimidating at times. We are often not sure which words to use exactly, such as "Dear Sir", "Dear Madam", "Honorable" etc. Furthermore, we are uncertain about the tone to be given to the letter, especially if it is a sensitive issue. Follow these steps to learn how to address a letter to the Attorney of the Republic.
Steps
Method 1 of 1: Write to the Attorney of the Republic
Step 1. Do a search on the internet or at the Attorney's Office to determine the correct person you should write to
Contact the Attorney's Office to make sure you are writing the letter to the correct person in the Public Prosecutor's Office. If it is not a case already entrusted to someone, you can write generically to the Attorney.
Step 2. Make sure that the situation or problem you want to discuss is actually the responsibility of the Public Prosecutor's Office
Many issues are the responsibility of other offices, such as administrative offenses.
Remember that if you are under investigation in a criminal case and are represented by a lawyer, you should not contact the prosecutor personally
Step 3. Head the letter to the Public Prosecutor at the Court of
.. You can also write "Dr." or "Dr." followed by the name, but the use of the formal title is more appropriate. The Prosecutor is the head of the office, but deputy prosecutors and deputy prosecutors also work in the Prosecutor's Office.
Step 4. Organize your thoughts before writing the letter
Write down the most important points you want to talk about. Think about what the DA needs to hear, not just what you want to say. Imagine talking to the DA in a rational way and putting it in writing.
Step 5. Be short and concise
Explain your situation in as few words as possible, explaining the problem and the solution you would like. Remember that the person you are writing to has many other cases to deal with, and will be more receptive if they can quickly determine what you need.
Step 6. Use professional language and be positive in your approach
Don't allow your personal feelings to come out.
Step 7. Check the letter before sending it
If possible have it checked and corrected by someone else to make sure the important things you are trying to say are clear and concise.
Step 8. Write the address on the envelope like this:
To the Attorney of the Republic at the Court of (name of the city seat of the court) followed by the full address. If you know the name of the person dealing with your case write: "Dear Dr. (name)", followed by the title (Attorney, Deputy Attorney, Deputy Attorney).
Advice
- It is appropriate to close the letter with expressions such as With regards or With deference.
- Write on the computer or typewriter rather than by hand - individual handwriting can be difficult to read. Writing the letter on the computer will make it look more professional and increase the chances of getting a positive response.
- It is not appropriate to start the letter with Dear: instead use expressions such as Dear Doctor, Most Illustrious Mr. Attorney, etc.
- Maintain a formal and respectful tone. Don't use informal language or dialect.
