To compress a PowerPoint file you need to access the folder where it is stored, select it with the right mouse button and click on the "Compress" option in the context menu that will appear.
Steps
Method 1 of 2: Mac
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Step 1. Click on the Finder icon
It features a blue and white smiley face. Finder is located on the Mac Dock.
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Step 2. Click on the search bar
It is located in the upper right corner of the Finder window.
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Step 3. Type the name of the PowerPoint file you want to compress
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Step 4. Hold down the Ctrl key while clicking on the file icon
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Step 5. Click on the "Compress [filename]" option
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Step 6. Rename the file (optional)
Normally, two files cannot have the same name. However, since the Powerpoint file and the new compressed archive are physically two distinct files, with different formats, they may have the same name.
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Step 7. Press the Enter key
Method 2 of 2: Windows
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Step 1. Click on the Start button
It is located in the lower left corner of the desktop.
If you are using Windows 8, press the Windows key on your keyboard. It is located to the left of the space bar and features the Windows logo
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Step 2. Type the name of the PowerPoint file you want to compress
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Step 3. Select the target file with the right mouse button
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Step 4. Click on "Open File Location"
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Step 5. Select the PowerPoint file with the right mouse button
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Step 6. Place the mouse cursor on the "Send to" item
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Step 7. Click on the "Compressed Folder" option
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Step 8. Rename the file (optional)
Normally, two files cannot have the same name. However, since the Powerpoint file and the new compressed archive are physically two distinct files, with different formats, they may have the same name.
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Step 9. Press the Enter key
Advice
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You can also unzip a compressed file or open it directly.
- If you are using a Mac, double-click the compressed file icon.
- If you are using a Windows computer, select the compressed file with the right mouse button and choose the "Extract all …" option. If a confirmation window appears, click on the "Extract" button to continue.