How to Compress a PowerPoint Presentation

2025 Author: Samantha Chapman | [email protected]. Last modified: 2025-01-24 13:28

To compress a PowerPoint file you need to access the folder where it is stored, select it with the right mouse button and click on the "Compress" option in the context menu that will appear.

Steps

Method 1 of 2: Mac

Step 1. Click on the Finder icon

It features a blue and white smiley face. Finder is located on the Mac Dock.

Step 2. Click on the search bar

It is located in the upper right corner of the Finder window.

Step 3. Type the name of the PowerPoint file you want to compress

Step 4. Hold down the Ctrl key while clicking on the file icon

Step 5. Click on the "Compress [filename]" option

Step 6. Rename the file (optional)

Normally, two files cannot have the same name. However, since the Powerpoint file and the new compressed archive are physically two distinct files, with different formats, they may have the same name.

Step 7. Press the Enter key

Method 2 of 2: Windows

Step 1. Click on the Start button

It is located in the lower left corner of the desktop.

If you are using Windows 8, press the Windows key on your keyboard. It is located to the left of the space bar and features the Windows logo

Step 2. Type the name of the PowerPoint file you want to compress

Step 3. Select the target file with the right mouse button

Step 4. Click on "Open File Location"

Step 5. Select the PowerPoint file with the right mouse button

Step 6. Place the mouse cursor on the "Send to" item

Step 7. Click on the "Compressed Folder" option

Step 8. Rename the file (optional)

Step 9. Press the Enter key

Advice

You can also unzip a compressed file or open it directly.
- If you are using a Mac, double-click the compressed file icon.
- If you are using a Windows computer, select the compressed file with the right mouse button and choose the "Extract all …" option. If a confirmation window appears, click on the "Extract" button to continue.

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