This article explains how to print labels using adhesive labels manufactured by Avery and the Microsoft Word program on both Windows and Mac computers. Avery no longer distributes its own Word add-in which provided a wizard for creating and printing labels. however, you can still download the label templates from the Avery website and use them to print via Word.
Steps
Method 1 of 2: Use Avery Label Templates
Step 1. Launch Microsoft Word
Each version of the program is characterized by a different icon, but usually there is always a blue letter "W" present.
Step 2. Click on the Blank Document option
Create a new blank document by clicking on the "Blank Document" icon located in the first screen that appears after starting Word.
Step 3. Click on the Letters tab or Correspondence.
It is displayed at the top of the program window on the menu bar.
Step 4. Click the Labels button
It is located within the "Create" group and is characterized by an icon showing a sheet with two labels inside.
Step 5. Click the Options button
It is one of the four buttons located at the bottom of the window that appeared.
Step 6. Click on the "Label Provider" drop-down menu, then select the "Avery" item
Click on the indicated menu to be able to select the label template to use for printing, for example "Avery A4 / A5" or a different format. Avery Italiane label codes are available in Italy.
If you are using a Mac you will need to select the "Labels" drop-down menu
Step 7. Select the product code corresponding to the label model you are using, then click the OK button
You will need to choose the product code for the type of labels you have purchased. Avery Italiane label codes are available in Italy. This information should be printed directly on the packaging of Avery labels.
Step 8. Create the labels
Based on the model you are using, you will need to fill in the appropriate fields in which to enter the information that will then be printed on the adhesive labels. Normally you will have to enter the company name, the recipient's first and last name, address, telephone number and so on. Enter the required information for each of the labels on the template.
Step 9. Click on the File menu
It is located at the top of the screen.
Step 10. Click on the Print option
It is one of the items listed in the "File" menu. At this point, place a sheet of labels inside the printer tray before starting the actual printing.
Method 2 of 2: Download the Word Templates from the Avery Website
Step 1. Visit the website using your computer's internet browser
From the Avery website, you can download several ready-to-use label templates for use within Microsoft Word.
Step 2. Click on a product category
Within the appeared page there is a wide variety of product categories to choose from, starting from shipping labels, business cards up to labels or covers for CDs and DVDs. Click on the name of the category corresponding to the type of labels you want to create or that includes it.
Step 3. Click on a template
Each category contains within itself a certain number of models from which you can choose. Again, select the label template you want to print.
If you have the product code of a type of labels available, type it in the search bar to quickly find the corresponding Microsoft Word template
Step 4. Click on the "Microsoft Word" icon located in the "Download Blank Templates" section
The latter is placed in the center of the web page that appeared after choosing the type of labels to use.
You can choose ".docx" templates compatible with Microsoft Word 2007 and later versions or you can download ".doc" templates compatible with previous versions of Word
Step 5. Click the Download Template button
It is green in color and is placed next to the model version you have chosen based on the selected software.
In some cases, there are two templates: one for portrait page orientation and one for landscape orientation
Step 6. Log in with your Avery account or create a new one
If you already have an Avery user account, log in by typing the corresponding e-mail address and password in the "Sign In" section of the window that appears. Otherwise, create a new profile by entering the information requested in the "Create Account" section. After logging in, the download of the selected template will start automatically.
You can download the chosen model even without logging in, simply by entering your e-mail address and agreeing to receive commercial e-mails or e-mails relating to new Avery products
Step 7. Select the template file you downloaded with the right mouse button
By default, all the files you download from the web are stored in the "Downloads" folder. A context menu will be displayed.
If you're using a Mac with a trackpad or a Magic Mouse that doesn't have a right click, click the device button using two fingers instead of just one finger
Step 8. Click on the Open with item
It is one of the options listed in the context menu that appeared. A submenu will be displayed containing a list of all programs capable of opening the selected file.
Step 9. Click on the Word icon
The version of the program installed on your computer should be listed in the menu that appeared. The template you selected will open within Word.
Step 10. Fill out the template with the information to be printed on the labels
Each label in the template is made up of a series of text fields in which you will need to enter specific information. For example you will have to enter the name of the company, the name and surname of the recipient, address, telephone number and so on. Make sure you fill in all the labels in the template correctly.
Step 11. Click on the File menu
It is located at the top of the screen.
Step 12. Click on the Print option
It is one of the items listed in the "File" menu. At this point, place a sheet of labels inside the printer tray before starting the actual printing.
