Knowing how to write a good project is a key skill in many uses, from school to business management to geology. The aim is to get the support you need by informing the right people. In fact, if you can communicate in a clear, concise and engaging way, the ideas and suggestions offered are very likely to meet with approval. A well written and captivating project is imperative to be successful in many areas. There are different types of projects, such as science and book promotion, but the same criteria apply to each.
Steps
Part 1 of 2: Plan the Project
Step 1. Determine who it is for
Before starting to write, it is necessary to keep in mind the recipients and what they may already know or do not know about the proposed topic. This way you will be able to focus on your ideas and present them in the most effective way. Therefore it is advisable to take into account that the reader will probably be busy, will read quickly (even selecting the text) and will not be predisposed to give your ideas any particular consideration. Efficiency and persuasiveness are the key factors.
- Who will read your project? To what extent are you familiar with the subject? What would need to be defined or further explained?
- What benefits would you like to provide to the recipients of the project? What should you give readers so that they can make the decision you want?
- Set the tone to meet audience expectations and needs. What do they want to hear? What would be the most effective way to get their approval? How can you help them understand what you want to tell them?
Step 2. Outline the problem
Of course it is clear to you, but is it also clear for who will read your project? Also, does the reader really believe he knows what you are talking about? Try to validate your ideological framework or your authority, using evidence and explanations throughout the project to support your statements. By setting the problem correctly, you will begin to convince the reader that you are the right person to deal with it. Think about the following when planning this look:
- What situation does the problem refer to?
- What are the reasons from which it arises?
- Are you sure these are the real reasons, and not others? How sure are you?
- Has anyone ever tried to deal with this problem before?
- If so, did he succeed? For what reason?
- Otherwise, why not?
Step 3. Define your solution
It should be simple to understand. Once you have set the problem to be addressed, how do you intend to solve it? Make the solution concise (and doable).
- The project must define a problem and offer a solution that convinces disinterested and skeptical readers to support it. It will probably not be easy to win over your recipients. Is the solution you offer logical and feasible? What is the timeline for implementing the solution you propose?
- Try to reflect on the solution by proposing goals. The primary objective is what the project aims to achieve. The secondary ones are made up of further goals that you hope to achieve through the realization of the project.
- Another useful way of looking at the solution is in terms of "results" and "released products", otherwise known as deliverables. The former make up the quantifiable part of your goals. For example, if your project is about a business proposal whose goal is to "increase profit", the result could be "increase profit by $ 100,000". Deliverables are products or services that are released as a result of a project activity. For example, a science project might "offer" a vaccine or a new drug. Those who read yours will be looking for results and deliverables, because they are a simple way to determine what the "value" of your proposal will be.
Step 4. Keep the style elements in mind
Depending on the type of project you are preparing and who will read it, you will need to follow a specific style. What do the recipients expect? Are they interested in the problem?
How are you going to be persuasive? A compelling project can emotionally engage the reader, but must always use facts on which to base the main argument. For example, the proposal to initiate a panda protection program may insist on the sad possibility that future generations will no longer see a panda species, but it should not be exhausted on this point. Rather he should base his thesis on facts and solutions for the project to be convincing
Step 5. Make a draft
It won't be part of the final project, but it will help you organize your thoughts. Make sure you know all the most important details before you leave.
The draft must include the problem, the solution, how to solve it, why the solution presented is the best, and a conclusion. If you write a managerial project it is necessary to include aspects such as budget analysis and organizational details
Part 2 of 2: Writing the Project Proposal
Step 1. Start with a clear and firm introduction
It should start with a "bait". The ideal would be to capture readers from the first part. Make the project as proactive and useful as possible. Offer some background information for readers to understand and enter into the matter. Then state the purpose of the project.
If you can state mere facts that shed light on the problem and explain why it needs to be addressed immediately, you will have a great place to start. In any case, you start with a fact, not an opinion
Step 2. Explain the problem
After the introduction you will need to get to the heart of the project. You will first need to explain the problem. If readers are not well informed about the circumstances, illustrate them. Consider this part as the "state of the art" of your project. What's the problem? What is the cause? What are the effects of such a problem?
Emphasize why the problem needs to be resolved immediately. How affected would your readers be if they were left alone? Make sure you answer all questions, using research and facts. Use various sources freely, as long as they are reliable
Step 3. Propose solutions
This is probably the most important part of the project, where you explain how you will deal with the problem, why you have to act in a certain way and what the results will be. To make sure you are convincing, think about the following:
- Analyze the huge impact your ideas will have. When an idea is applied in a limited way, it is less likely to arouse enthusiasm in readers than one that could have a large-scale effect. For example: "Greater knowledge of tuna behavior can enable us to create a more comprehensive management strategy and ensure that canned tuna is also on the tables of future generations."
- Addressing why you do something is as important as pointing out what you do. Assume readers will be skeptical and won't accept your ideas for what they are. If your studio proposes to catch and release 2,000 tuna fish, what is the reason? Why is this proposal better than others? If it's more expensive than other solutions, why not use the cheapest one? By anticipating and addressing these questions, you will demonstrate that you have considered your idea from all angles.
- Your readers need to finish reading your work feeling confident that you can effectively solve the problem. Everything you write must fully analyze the problem and the solution.
- Do extensive research before writing the project. The more examples and facts you report, the better - you'll be much more convincing. Avoid personal opinions and instead rely on the research of others.
- If your project does not prove that the solution can work, it means that it is not adequate. If the solution isn't feasible, discard it. Think about the results it could lead to: test it, if possible, and revise the design, if necessary.
Step 4. Include timing and budget
The project represents an investment. To convince readers that this is a good deal, provide as detailed and concrete information as possible about the timing of the steps and the budget needed.
- When are you planning to start? At what pace do you intend to progress? How do the steps follow one another? Is it possible to do several things at the same time? Try to be as specific as possible so that readers are sure that you have done your homework and that they will not waste their money.
- Make sure the project makes economic sense. If you propose an idea to a company or someone, consider the budget. If they can't finance it, the project is not adequate. If it falls within the investor's budget, explain why he is worth his time and money.
Step 5. Come to the conclusion
This part must have the same characteristics as the introduction and give a concise idea of your message. If the project generates consequences not addressed in the text, discuss them now. Summarize the benefits and make it clear that the benefits outweigh the costs. Let the readers think about the evolution of this. And, as always, thank them for their time and attention.
- If you have extra content that doesn't sit harmoniously within the project, you can add an appendix. Know, though, that if the text is too large, it can scare the recipients. If in doubt, discard this additional information.
- If you have two or more appendices in the project, indicate them with the letters A, B etc. You can also use this method for data sheets, reprints of articles, references and the like.
Step 6. Review the work
It is important to be meticulous when writing, correcting and looking after a project. Correct the text by making it clearer and more concise, ask someone to review it and help you edit it, and make sure the speech is attractive and engaging, as well as well organized and valid.
- Get someone else to read your project. They will be able to point out mistakes you didn't notice. There are likely things you haven't covered or questions you've left unanswered.
- Eliminate jargon and clichés! They will give the impression that there has been some laziness on the part of the author and, moreover, there is the risk that they interfere in the transmission of his real intentions. Don't use a long word when a short one works just as well.
- Avoid passive verbs when you can. The passive voice uses the auxiliary "to be", making the meaning unclear. Compare these two phrases: "Paul should have read the book" and "The book should have been read by Paul". In the first case, it is clear who should have read the book. The second sentence, on the other hand, is too long and cacophonous.
- Use strong and direct language: "The proposal will significantly reduce poverty levels."
Step 7. Correct the job
The task of correcting a text ensures that the content is as clear and concise as possible and error-free. Review the design carefully for any spelling, grammar, and punctuation errors.
- Any mistakes on your part will make you seem less prepared and consequently less credible, thus reducing the chances of the project being approved.
- Make sure the formatting follows the required text structuring criteria.
Advice
- Use language that everyone can understand. Write short sentences and always get to the point.
- Any economic or resource considerations will need to be presented with caution and should provide a realistic picture of the project's estimated costs.
