This article explains how to group a section of data in Excel, so that you can hide it in your document. This can be useful if you have a large file with a lot of data. You can group and hide data in Excel with both the Windows and Mac versions of the program.
Steps
Part 1 of 2: Using the Automated Procedure
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Step 1. Open the Excel document
To do this, double click on it.
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Step 2. Click the Data tab
It is located on the left side of the green bar that occupies the top of the Excel window. Press it and a toolbar will open below the bar.
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Step 3. Click the bottom of the Group button
You will find the button on the far right of the section Data. Press it and a menu will appear.
Step 4. Click Auto Structure
It is one of the items on the menu Group.
If a window opens that says "Cannot create structure", the data does not contain a formula compatible with the automatic structure. You will have to resort to manual operation
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Step 5. Minimize your data
Click the button [-] at the top or left side of the Excel sheet to hide the grouped data. In many cases, this will only display the last row of data.
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Step 6. If necessary, delete the grouping
Click Separate to the right of the button Group, then click Delete structure … in the menu that appears. With this command you will separate and make visible again the data that you had previously minimized or grouped.
Part 2 of 2: Using the Manual Procedure
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Step 1. Select the data
Click and drag the cursor from the top and leftmost cell of the data to be grouped to the bottom and rightmost cell.
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Step 2. Click Data if you haven't already opened that tab
It's on the left side of the green ribbon at the top of Excel.
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Step 3. Click Group on the right side of the toolbar Data.
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Step 4. Click Group…
It is one of the items on the menu Group.
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Step 5. Select a grouping option
Click Stripes to minimize data vertically, or Columns to minimize them horizontally.
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Step 6. Click OK at the bottom of the window that opens
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Step 7. Minimize your data
Click the button [-] at the top or left side of Excel to hide the grouped data. Often this will only display the last row of data.
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Step 8. Delete the grouping if necessary
Click Separate to the right of the entry Group, then click Delete structure … in the menu that appears. This will separate and make the data that was previously minimized or grouped visible again.