This article explains how to export, import, edit and delete your Gmail contacts and how to create a group. You need to use a computer to perform these operations, as you cannot access your contacts directory using the Gmail mobile app.
Steps
Method 1 of 6: Export the Contacts
Step 1. Log in to the Gmail website
Type the URL https://www.gmail.com/ into the browser address bar. If you are already signed in with your Google account, your Gmail inbox will appear.
If you are not logged in yet, you will need to provide your login credentials, i.e. e-mail address and security password
Step 2. Press the Gmail ▼ button
It is located in the upper left of the page. A small drop-down menu will appear.
Step 3. Select the Contacts item
It is one of the options listed in the menu that appeared. You will be redirected to the "Contact" page.
Step 4. Select the contacts to export
Click the check button on the left of each of the contacts to be included in the selection.
- You can select all the items in the list by clicking the "All" check button in the upper left part of the main box of the page (on the right of the "Contacts" item).
- If you need to export all the contacts you've exchanged an email with, skip this step.
Step 5. Press the More ▼ button
It is displayed at the top of the main page pane. A drop-down menu will be shown.
Step 6. Choose the Export… option
It is one of the items on the menu Other. A pop-up window will appear.
Step 7. Choose the "Google CSV Format" option
It is visible at the bottom of the window that appeared. This way you can be sure that you can import contacts into another Gmail account without any problems.
- If you need to export all the contacts with whom you have exchanged at least one e-mail, select the "All contacts" item at the top of the window.
- If you want to export your contacts and then import them into another email client, choose the "vCard format" option if you want to use Apple Mail or "Outlook CSV format" for any other case.
Step 8. Press the Export button
It is blue in color and is positioned at the bottom of the window. The selected contacts will be exported to your computer. Normally you will find them inside the folder Download.
Method 2 of 6: Import the Contacts
Step 1. Make sure you have a contact import file
You can export contacts from another Gmail account or you can export them from Outlook, iCloud Mail or Yahoo. The important thing is to use the "Google CSV" export format.
Step 2. Log in to the Gmail website
Type the URL https://www.gmail.com/ into the browser address bar.
If you are not logged in yet, you will need to provide your login credentials, i.e. e-mail address and security password
Step 3. Press the Gmail ▼ button
It is located in the upper left of the page. A small drop-down menu will appear.
Step 4. Select the Contacts item
It is one of the options listed in the menu that appeared. You will be redirected to the "Contact" page.
Step 5. Press the More ▼ button
It is displayed at the top of the main page pane. A drop-down menu will appear.
Step 6. Choose the Import… option
It is one of the items on the menu Other. A pop-up window will appear.
Step 7. Press the Choose File button
It is visible in the center of the pop-up window that appears. The system window "File Explorer" (on Windows) or "Finder" (on Mac) will be displayed with which you can select the CSV file that contains the contacts to import.
Step 8. Select the file in "Google CSV" format
Click the icon of the file that contains the contacts to import; first, however, you may need to access the folder where it is stored (for example Download) using the left sidebar of the window.
Step 9. Press the Open button
It is located in the lower right corner of the window.
Step 10. Press the Import button
It is blue in color and located at the bottom of the pop-up window. All the contacts in the chosen CSV file will be imported into the Google "Contacts" page.
Method 3 of 6: Adding a Single Contact
Step 1. Log in to the Gmail website
Type the URL https://www.gmail.com/ into the browser address bar. If you are already signed in with your Google account, your Gmail inbox will appear.
If you are not logged in yet, you will need to provide your login credentials, i.e. e-mail address and security password
Step 2. Press the Gmail ▼ button
It is located in the upper left of the page. A small drop-down menu will appear.
Step 3. Select the Contacts item
It is one of the options listed in the menu that appeared. You will be redirected to the "Contact" page.
Step 4. Press the New Contact button
It is located in the upper left of the page. The form for entering a new contact will appear.
Step 5. Enter the contact name
Type the name you want to give the person and press the Enter key.
Step 6. Add the new contact's detailed information
Fill in all or some of the fields listed below, according to your needs:
- E-mail - is the e-mail address of the person you are adding to the address book.
- Phone - is the contact's telephone number.
- Street address - enter your office or home address.
- Birthday - enter the date of birth of the person in question.
- URL - if the person has a website you can enter the address in this field.
- Add ▼ - press this button if you need to enter other information relating to the contact in question (for example the field Note).
Step 7. Press the Save Now button
It is located in the upper right corner of the page. The contact will be added to the Google address book, along with any information provided.
If the button Save now shows the wording Saved and it is not active, it means that the contact has been saved automatically.
Method 4 of 6: Edit a Contact
Step 1. Log in to the Gmail website
Type the URL https://www.gmail.com/ into the browser address bar. If you are already signed in with your Google account, your Gmail inbox will appear.
If you are not logged in yet, you will need to provide your login credentials, i.e. e-mail address and security password
Step 2. Press the Gmail ▼ button
It is located in the upper left of the page. A small drop-down menu will appear.
Step 3. Select the Contacts item
It is one of the options listed in the menu that appeared. You will be redirected to the "Contact" page.
Step 4. Choose a contact
Click the name of the person whose contact information in the Gmail address book you want to change.
Step 5. Fill in the missing information
Fill in all the blank fields of the form or press the button add to insert others.
If you wish, you can click the contact's profile picture to add one or edit the existing one
Step 6. Press the Save Now button
It is located in the upper right corner of the page. Any changes made to this contact will be saved.
If the button Save now shows the wording Saved and it is not active, it means that the contact has been saved automatically.
Method 5 of 6: Delete Contacts
Step 1. Log in to the Gmail website
Type the URL https://www.gmail.com/ into the browser address bar. If you are already signed in with your Google account, your Gmail inbox will appear.
If you are not logged in yet, you will need to provide your login credentials, i.e. e-mail address and security password
Step 2. Press the Gmail ▼ button
It is located in the upper left of the page. A small drop-down menu will appear.
Step 3. Select the Contacts item
It is one of the options listed in the menu that appeared. You will be redirected to the "Contact" page.
Step 4. Select the contacts to delete
Click the check button on the left of each contact you want to delete from the Address Book. Alternatively, select the "All" check button in the upper left part of the main panel of the page, to select all the contacts in the address book.
Step 5. Press the More ▼ button
It is displayed at the top of the main page pane. A drop-down menu will be shown.
Step 6. Choose the Delete Contacts option
It's located at the top of the drop-down menu Other. All selected contacts will be immediately deleted from the Gmail address book.
- If you have selected only one item of the Address Book, the indicated option will be characterized by the wording Delete contact.
- At the top of the page you will see a notification message that the chosen contacts have been deleted. If you have accidentally deleted a contact you wanted to keep, press the button Cancel to restore all the Address Book items you removed.
Method 6 of 6: Create a Group
Step 1. Log in to the Gmail website
Type the URL https://www.gmail.com/ into the browser address bar. If you are already signed in with your Google account, your Gmail inbox will appear.
If you are not logged in yet, you will need to provide your login credentials, i.e. e-mail address and security password
Step 2. Press the Gmail ▼ button
It is located in the upper left of the page. A small drop-down menu will appear.
Step 3. Select the Contacts item
It is one of the options listed in the menu that appeared. You will be redirected to the "Contact" page.
Step 4. Select the contacts to add to the group
Click the check button on the left of each contact you want to add to the new group.
Step 5. Press the "Groups" button
It is located at the top of the page and features an icon depicting three stylized human silhouettes. A drop-down menu will appear.
Step 6. Choose the Create New option
It is the last item in the drop-down menu that appeared. A pop-up window will appear.
Alternatively, you can select the name of an existing group to add the chosen contacts
Step 7. Name the new group
Type in the name you chose for the new contact group.
Step 8. Press the OK button
It is blue in color and is located at the bottom of the pop-up window that appears. This way the group will be created and populated with all the selected contacts.
