This wikiHow article shows you how to let a teacher know that you won't be able to attend class on a certain day or time through email. If you are in high school or junior high, there is usually no need to email teachers, but it could always happen; e-mail, on the other hand, is the preferred means of communication for university teachers.
Steps
Part 1 of 2: Prepare to Write the Email
Step 1. Check the curriculum for e-mail instructions
In some high schools and many universities, the teacher lists detailed instructions on communicating via email in the curriculum - make sure you stick to its guidelines, even if they differ from what is stated in this article.
Teachers and professors attach specific instructions regarding the use of electronic mail for two main reasons: personal preferences and institutional directives; in any case, the lines of the educational program must be followed as accurately as possible
Step 2. Find the e-mail address of the teacher
You will usually find it in the curriculum, but if you don't have it or if the teacher hasn't added their email address, you will need to search for it on the school's website or ask peers.
In the unlikely event that a teacher has not communicated his / her regulations regarding communications via e-mail, do not contact him through that medium, but instead ask a classmate to give him a written note from you or call the secretariat to inform in anticipation of your next absence
Step 3. Determine the justification
Knowing the exact reason for your absence from a class or an educational trip is important because you need to convince your teacher that you have a good reason to be absent.
- Among the most common justifications are health reasons, medical examinations, emergencies, transport strikes and sporting events.
- If you have to invent an excuse, choose something temporary, such as sickness or transportation breakdowns, rather than serious accidents like family emergencies, because the fewer people involved in the excuse, the harder it will be for others to prove it is false.
Step 4. Submit assignments as needed
When you skip a class on a day when you should have turned in or done an assignment, you can attach it to the email if it's a digital document.
If you only have a paper copy available, you can hand it in first or explain to the teacher how you intend to hand in the work
Step 5. Make sure you send the e-mail to the teacher well in advance
There is no point in sending an e-mail to the teacher after missing a lesson; on the contrary, doing so will lead him to think that you have not heard the alarm clock or that you have missed the lesson for another frivolous reason: even if you are ill or have had an emergency, you must notify the teacher as soon as you know you cannot be at lesson.
Step 6. Know that your teacher may require proof
Especially if you are sick or miss several days for medical examinations, the teacher may ask for a medical certificate or a declaration from a parent; If you miss exam or test day or several days in a row, you should mention in your email that you will present a note or justification from a parent or relevant outside institution.
Part 2 of 2: Writing and Sending the Email
Step 1. Open your inbox
Log in to the email service you use to send emails in your school environment: enter your email address and password.
Many schools use Gmail for their institutional email service
Step 2. Click on the Dial button or New one.
You will find this option on the left side of the inbox or at the top.
Step 3. Enter the e-mail address of the teacher
Click the "To" text field, then type in the teacher's email address, which will usually be their school's institutional email account.
If you have the teacher's personal e-mail address, do not use it, unless you have specifically requested to use it instead of the institutional one
Step 4. Create an object
Click on the "Subject" text box, then type a short subject such as "Today's lesson" or "Absence from class".
- If you send an email to a high school teacher, also include the class and class time in the subject line.
- Add the date if you miss a class attended by a large number of students.
Step 5. Enter the salutation for the teacher
In the first line of the email, type "Dear" followed by the teacher's preferred title and last name, then put a comma.
- Avoid using the teacher's name unless you are sending an email to a college professor you usually address by name.
- Do not use a title if you are sending an e-mail to a professor, but instead type "Prof. [Surname]"; for example, "Dear Prof. Bianchi".
Step 6. Press Enter twice
By doing so, you will insert an empty staff to separate the greeting from the body of the message.
Step 7. Affirm that you will skip the lesson
Inform the teacher that you will not attend the lesson on a certain day or period in the first line.
- For example, you could write: "I contact you to inform you that I will not be in class on Monday, December 17, p.v.".
- It is not necessary to apologize for your absence, but if you want you can add an apology formula such as: "I apologize in advance, but…".
Step 8. Briefly explain your justification
Describe in a few words the reason for your absence, without going into detail.
For example, if you have a medical visit, you can write: "I have a medical visit at 1:00 pm, so I will be absent from the fifth hour."
Step 9. Tell them that you will turn in your homework
If you miss the delivery date of a work, inform the teacher that you will send it to him in time.
- For example, if you can attach your papers to the email, write something like: "I know I was due to submit my assignment on Monday, so I am attaching it to this email."
- You can include the reason for your absence in the sentence in which you inform of the same by writing: "I contact you to inform you that, due to a medical examination, I will not be present in class on Monday 17 December next year".
- If you attend classes between the day you send the e-mail and the day you are not present, let the teacher know that you will be delivering your assignments in advance: "I know I should have turned in the assignment on Monday, so I'll do it on Friday."
Step 10. Add your signature
Complete the e-mail by pressing the Enter key twice to leave a blank line before entering a closing formula such as "Thank you" and your full name and surname below.
It is preferable to use formal closing phrases such as "Thank you", "Sincerely" or "Sincerely" rather than informal phrases such as "Thank you" or "See you soon"
Step 11. Upload the documents to be submitted
You can attach your assignments to the email through the following steps:
-
Click on the paperclip icon
Android7paperclip on the email screen.
- Select your computer as the location of the document if necessary.
- Click on a file or hold down the Ctrl or Command key while clicking on each document to upload.
- Click on You open to upload files.
Step 12. Review the email
Double-check the text to make sure you haven't made any spacing, capitalization, punctuation, and spelling mistakes.
Step 13. Send the email
Click on the button Send.
