This article explains how to access public folders in Outlook 2016. Outlook public folders are used to share information with large groups of people, such as a company division or faculty. Public folders have permission settings that allow you to determine who can view, create, and modify the items they contain.
Steps
Method 1 of 2: On Windows
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Step 1. Open Outlook
The program icon consists of an envelope and an O on a blue background.
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Step 2. Click on ⋯
It is located at the bottom of the Inbox navigation panel, located on the left.
If the navigation panel is collapsed, click on ">" to expand it
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Step 3. Click on Folders
It is found in the pop-up menu.
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Step 4. Click on Public Folders
The section will expand and show all public folders that you have been granted access to.
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Step 5. Click on the public folder you want to access
Method 2 of 2: On Mac
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Step 1. Click on Tools
It is located in the menu bar at the top of the screen.
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Step 2. Click on Public Folders
It is located in the "Tools" menu.
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Step 3. Click on a public folder
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Step 4. Click Register
It is located next to the green icon containing the "+" symbol. The folders you signed up to appear in the navigation pane.
Step 5. Click on a folder in the navigation panel
The navigation panel is on the left. Click on a public folder to view its contents.