Are you going crazy trying to manage a large Excel sheet, full of names and dates that are disconnected from each other? Do you want to create sentences automatically, using the data in your spreadsheet? The 'Chain' function is the perfect solution for you! Follow the instructions in this guide to find out how to quickly concatenate the contents of cells in your Excel sheet.
Steps
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Step 1. Use the 'Concatenate' function to join two cells
The basic function of the 'Concatenate' formula allows you to concatenate two or more text strings together. You will be able to join up to 255 different text strings using the 'Concatenate' function alone. Here is an example:
Enter the formula
TO
B.
C.
1
good
bye
= Concatenate (A1, B1)
Observe the result
TO
B.
C.
1
good
bye
goodbye
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Step 2. Insert blank spaces between the text strings you concatenate
If you want to concatenate two strings, leaving an empty space between them, you can do so by entering it directly in the 'Concatenate' formula in the form of a text string ““. This structure is very useful in case you are concatenating your first and last name. Eg:
Enter the formula
TO
B.
C.
1
John
Smith
= Concatenate (A1, "", B1)
Observe the result
TO
B.
C.
1
John
Smith
John Smith
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Step 3. Insert punctuation or other text between the two strings you are joining
As seen in the previous example, you can add a blank space in the 'Concatenate' formula, as a string, by enclosing it in quotation marks. You can extend this concept and use quotation marks to add any type of text within your 'Concatenate' formula. Always remember to leave a space to the left of the strings you concatenate to get readable sentences.
Enter the formula
TO
B.
C.
1
Monday
Friday
= Concatenate (A1, "-", B1, ", closed weekends.")
Observe the result
TO
B.
C.
1
Monday
Friday
Monday - Friday, closed weekends.
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Step 4. Concatenate a set of dates
Before you can concatenate two or more dates, you need to turn them into text using the function Text. This will prevent Excel from handling your data as numbers and not as text:
Step 5. Use the '&' symbol in place of the 'Concatenate' function
The '&' character performs the same function as the 'Concatenate' formula. It can be quick and useful to use it in simple or short formulas, but it could be confusing in complex or long formulas. Remember to always leave a space between the various strings if you need to get legible sentences. You will need to insert the '&' symbol between each element you want to concatenate.
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