This guide will tell you how to rearrange pages in a Microsoft Word document. Although Word does not provide an easy way to do this, it is still possible to reorder the content by creating a title for each page or by cutting material from one page to paste it into another. Unlike Microsoft PowerPoint, Microsoft Word does not allow for reorganization by page.
Steps
Method 1 of 2: Using Titles
Step 1. Open the document
Double-click on the Word document you want to rearrange to open it.
Step 2. Click on the Home item
You can find it on the blue bar at the top of the Word window.
Step 3. Add a title at the top of each page
To add a title, type what you want (for example "Page 1") at the top of the page and press Enter, select the title and then click "Title 1" in the "Styles" section of the toolbar.
- If you are using a Mac, you may need to click on the "Styles" option which will open a drop-down menu. You can find the entry on the right side of the Toolbar.
- Depending on the formatting of your document, you may have to scroll down in the "Styles" menu to find the "Heading 1" option.
Step 4. Click on the View item
It is located on the same bar as "Home", but much further to the right.
Step 5. Check the “Navigation Pane” item
You will find the option in the "Show" section on the toolbar. Checking the box will bring up a window on the left of the screen.
Step 6. Click Titles
It is the first item at the top of the “Move” panel. By doing this you will be able to view a list of all the titles present in your Microsoft Word document.
Step 7. Rearrange the titles
Click and drag a title up or down the "Navigation" panel until it is in the position you want, then release the mouse button. The pages of your document will rearrange accordingly.
Step 8. Save the document
Press Ctrl + S (Windows) or ⌘ Command + S (Mac).
Method 2 of 2: Use Copy and Paste
Step 1. Open the document
Double-click on the Word document you want to rearrange to open it.
Step 2. Find a page to move
Scroll down to the page you want to move.
Step 3. Select the page text
Click and hold the left mouse button just before the first word on the page, then drag the cursor to the end of the last word. When you release the mouse button, all text on the page will be selected.
Step 4. Cut the text
To do this, press Ctrl + X (Windows) or ⌘ Command + X (Mac). This copies the selected text and removes it from the document, so don't be alarmed if you see it disappear.
Step 5. Find where to place the text
Scroll up or down in the document until you find the page above which you want to place the text you cut.
Step 6. Click at the top of the selected page
By doing this, your cursor will position itself exactly where you want to insert the text.
Step 7. Paste the text
Press Ctrl + V (Windows) or ⌘ Command + V (Mac), then press Enter. You should see the text appear, starting exactly where the mouse cursor was.
Step 8. Save the document
Press Ctrl + S (Windows) or ⌘ Command + S (Mac).
