You have decided to quit your job, but how will you let your employer know? Whether you quit your job to meet a new challenge, for better pay, for personal reasons, or even for problems in the workplace, it's important to be professional and follow company procedures. Remember, do your best to leave as best you can in case future employers contact the company you are about to leave. Plus, you can't know the knowledge inside and outside the workplace! While every situation is different, the guide below can help you explain why you are quitting your job as professionally as possible, regardless of the reason.
Steps
Method 1 of 2: Leaving in a Positive Situation
Step 1. Request a face-to-face meeting with your supervisor
If you work in the same office or if you still find it easy to talk to them, requesting a face-to-face meeting can be simple. If your manager is easily contactable in person, a phone call or video conference will do the trick. It is definitely not necessary to take a flight or drive 4 hours to break the news.
When requesting a meeting, you can say “I would like to meet her briefly to discuss an issue with her. When would it be available today? " You don't have to say your intentions right now
Step 2. Conduct the meeting in a polite but sincere way
Start by thanking your supervisor for taking the time to meet you. Inform them politely that you have decided to leave the company and, later on, when you intend to do so.
The days of notice vary according to the contract and the duration of the same, in general it is still customary to give at least 2 weeks notice, although for certain positions it can even reach 1 month
Step 3. Don't focus on the negativity
Stay as positive as possible and don't dwell on the negative reasons why you are leaving.
For example, if you are leaving for a better salary, don't say, "I'm leaving because the pay is too low and I work a lot more than Marco, who I know is getting paid more than me." Instead, you can say, "I'm leaving for a higher paying opportunity."
Step 4. Offer constructive criticism
Constructive criticism is best suited to an outgoing interview. However, there are not many companies that offer this opportunity; however, you can express your thoughts with your supervisor. To find out if there is an upcoming interview, ask your company's HR manager.
Remember to stay positive while offering constructive feedback or criticism. The idea is to help the firm retain its employees. For example, if the company does not provide refresher courses on the job, you can say, "It would benefit employees if the company offered refresher courses."
Step 5. Don't brag about your new role
If you leave on good terms, your supervisor may be sorry, annoyed, or even jealous that you are leaving. It's okay to tell him the name of the company you are going to work for and what your new position will be. Limit the details of what your new duties and projects will be, as you may be too enthusiastic about the new opportunities and leave a bad, last impression.
Step 6. Thank your supervisor for the opportunity you have received to work, learn and grow within the company
Many jobs leave you with valuable knowledge and experience that can help you grow in the next steps in your career. Acknowledging this and thanking your supervisor is important in order to leave a good and lasting impression.
Step 7. Have a signed resignation letter ready
The letter should specify the main details of your resignation. Present it at the end of the meeting. This letter will be kept with the other files that concern you, and should contain:
- The declaration of your dismissal.
- The latest date of performance of the work.
- A positive conclusion in which you thank them for the opportunity they have had.
- An example of how to start your resignation letter: “I hereby inform you that I will leave my position as Sales Manager on 23 June 2014. I thank the company for giving me the opportunity to learn and grow in my position and I wish every good to the property and all the staff."
Method 2 of 2: Leaving in a Negative Situation
Step 1. Request a face-to-face meeting with your supervisor and / or HR manager
Typically, when you leave a company, it is sufficient to inform your supervisor. However, if the situation already involves Human Resources (for example in the event of a dispute with your supervisor or workplace harassment), request the presence of a human resources representative. It is easier to request an in-person meeting if you work in the same office or if you can both comfortably reach a designated location (as may already be the case for other meetings). If your supervisor or HR are not within easy reach in person, you can request a telephone or video conference meeting. It is not necessary to take a flight or drive for 4 hours to break the news.
When requesting a meeting, you can say “I would like to meet her briefly to discuss an issue with her. When would it be available today? " You don't have to say your intentions right now
Step 2. Be polite but sincere
Start by thanking those in attendance for taking the time to meet you. Then, politely inform them that you have decided to leave the company. Tell them your last business day. The rules on the duration of the notice vary according to the contract and its duration, but it is generally considered professional to give a minimum of 2 weeks. However, if the relationship with the company is seriously compromised, they could accept resignations with immediate effect (the unused notice period will therefore be recognized in the liquidation).
Step 3. Avoid showing negative emotions such as anger and / or frustration
When you show up to a meeting with strong, destabilizing emotions, it's unlikely to be productive. The tension could rise and the meeting could leave both sides uncomfortable. This is not the best way to quit your job. It is important to remain as calm as possible, even if it hurts you.
Step 4. Don't focus unnecessarily on the negatives
This means that you don't have to discuss all the negative aspects of your job. Keep it brief and essential, stating the reasons why you are leaving and moving on.
For example, if you quit your job because of a conflict with your supervisor, don't say, “I'm leaving because my supervisor is rude and doesn't understand me.” Instead you could say, “I'm leaving because of a conflict over management. work and (add your supervisor's name) I'm sure he will agree that this working relationship is not working”
Step 5. Offer constructive criticism
You can offer constructive criticism during an outgoing interview. If the company policy does not provide it, you can ask your manager or Human Resources if they can provide suggestions on how to improve the company. If they refuse, don't insist. If the company wants to hear your suggestions:
Offer valid suggestions or constructive criticism so that the company can keep other employees. For example, if you are leaving because of workplace harassment, you can say "It would be good for the employees if the company provided courses on workplace harassment management."
Step 6. Don't brag about your new role
If you are leaving for a new job, it is okay to reveal the name of the new company and what your position will be. But if you start discussing details like your new responsibilities, it might seem like you're bragging about it and you would leave a bad impression.
Step 7. Thank your supervisor for the opportunity to work for the company
Many jobs provide valuable knowledge and experience to help you advance your career. Even if you leave due to an unpleasant situation, it is important to acknowledge this fact and thank your supervisor for the opportunity. This will leave a good and lasting impression.
Step 8. Have a signed resignation letter ready
The letter should specify the main details of your resignation. Present it at the end of the meeting. This letter will be stored in the folder about you and should contain:
- The declaration of your dismissal.
- The latest date of performance of the work.
- Thanks for having had the opportunity to work for the company.
- An example of how to start your resignation letter: “I hereby inform you that I will leave my position as Sales Manager on 23 June 2014. I thank the company for giving me the opportunity to learn and grow in my position and I wish every asset to the company."
