If you've never written a letter of recommendation before, it can seem pretty complicated. Fortunately, all letters of recommendation contain common elements that you can manage with ease. Read on to know how.
Steps
Method 1 of 2: Start Writing
Step 1. Address the recommendation
Is it for a question to an academic course, a job, a volunteer activity or a personal reference? Write the letter so that it accomplishes the goal.
For example, if the letter is part of several documents accompanying a job application, it should focus on the candidate's professional qualifications and conduct
Step 2. Familiarize yourself with the location
If you can, get a copy of the job posting and talk to the person you need to recommend. If you know the recipient of the letter, discuss the job with him as well.
The more you know about the purpose of the letter, the better you will be able to set it up to suit the needs of both parties
Step 3. Find out about the person you are recommending
Spend some time together and be told what role you are applying for and what your goals are. Put together her resume, any notes you have about her, and any other information that might help you as you write. The best recommendations are in-depth and specific, so having all the information you need at your fingertips will make it a lot easier.
When you write a recommendation letter, you are putting your reputation on the line. So, if you think you don't know enough about the person you are writing about, or if it is someone you would not recommend, decline the request
Method 2 of 2: Write the Letter
Step 1. Stick to standard conventions
A letter of recommendation is like any other formal letter and therefore follows the same rules and guidelines.
- Write your address on the top right, followed by the date - written in letters.
- Below, on the left, enter the recipient's name (if you know him) and address
- Begin the letter with a formal greeting. Former:
- Dear Mr. Smith,
- Who is it responsible for, (if you don't know the recipient's name)
Step 2. Write the letter of recommendation
First, make a summary of what your recommendation will be. Write how you met the person you speak of and describe how well you know them. Also list your qualifications. If the recipient knows that you are the head of the department, your letter will certainly carry more weight than if you were a friend of the candidate.
For example, "I am delighted to recommend Michael for the position of Director of Development at XYX Corporation. As Vice President of Development, Michael reported to me directly from 2009 through 2012. We have worked closely on many projects. key and, in that period, I got to know him thoroughly."
Step 3. Be specific about the candidate's qualifications
Describe what he did using specific examples, rather than being generic.
For example, don't say "Michael did very well, making life easier for everyone". Say rather: "Michael's ability to use data processing software, coupled with his innate sensibility in the field of design and his personal approach to customers has greatly increased the productivity of the company. His ability to manage business. Development department and his extremely professional attitude have earned him the respect of both customers and executive team members."
Step 4. Make comparisons
Include comparisons so that the recipient has data that allows them to understand why you are recommending that person.
For example, "I can testify that during the 8 years that I worked at the UVW Company, no one was ever able to complete as many projects as Michael completed."
Step 5. Don't overdo it
Don't put the candidate on a pedestal. Not only will it not seem plausible, but it will create expectations in the recipient that they can never meet. If it has an Achilles heel, don't emphasize it, but don't omit it either.
For example, if Michael didn't go to great lengths when he had to provide comments or write about procedures, do not write: "Michael's main weakness is that it was difficult to get him to give directions and comments on procedures." Rather say, "Michael has worked hard to improve the effectiveness of his guidance and commentary on procedures, making it easier for those who take his place in the future to work efficiently." Of course, only write it down if it's the truth
Step 6. Don't be vague when making recommendations
Writing clearly and directly will show the recipient the authenticity of what you say and will make your letter much more effective.
For example, do not write: "Michael is undoubtedly qualified to work in your company, and will be of great help to your staff." This sounds like a preset letter and could even backfire on your candidate. Instead, say, "Michael has the skills, talent and skills that will help XYZ Corporation achieve its goals."
Step 7. Don't be too short
If the recipient only sees a short one or two paragraph annotation, they will think you don't have much to say about the candidate, either because you don't know them well, or because there aren't many positive things you can say about them. Emphasize the key points. Try to write about one page.
Step 8. Keep the shape active
Begin each paragraph with an active and engaging statement about the candidate's qualities or character.
For example, don't say, "Over the past two years I've been delighted to watch Michael's talent continue to develop. Say instead," Michael's skills have increased rapidly over the past two years."
Step 9. Close the letter affirmatively
Repeat the recommendations and, if appropriate, invite the recipient to contact you.
For example, write: "For all these reasons, I think Michael would be a great member of your team. If you have any questions, please contact me at the number or address written above."
Step 10. Use a formal greeting and sign your name
- With regard,
- A cordial greeting,
- Thanks for the attention,
Step 11. Ask for an opinion
If you are unsure of your writing skills, or if your letter will weigh heavily on the candidate's chances of hiring, ask a trusted colleague (who may also know the candidate) to give you an opinion. If you are putting your reputation on the line for this person, you should give your best in the letter.
Advice
- Write the letter to the computer. It's more professional and formal - and the recipient won't have to crack your writing
- The first time you mention the candidate, write their full name. Later, you can use her first name, or a title (Mr., Mrs.) followed by the last name, depending on how formal you want to be. Whatever you choose, be consistent.
- Always keep a tone and content that is formal, concise and specific.
- Compliment and be positive, but be honest.
- If you find yourself writing a recommendation letter for yourself, which may need to be signed by someone else, be honest and specific. Try writing as if you were writing about another candidate who has the same qualifications as you. Ask a friend or colleague for help to understand how others view you. Ask a friend to tell you what the letter looks like.
- If you ask a candidate to write their own recommendation letter, be aware that many find it difficult to write about themselves. So read the letter before signing it and make sure you agree with what it says.
Warnings
- A recommendation letter should focus on key knowledge, as well as individual skills and knowledge. Do not waste time inflating your letter with overly positive tones, as it generally does not have a good effect on readers.
- Decide carefully whether to give a copy of the letter to the candidate, especially if you have expressed doubts. A recommendation letter is often more effective if the recipient knows it was not written to please or gratify the candidate.
Sources and Citations
- University of Washington
- Good Letter Writing
