By following a few simple guidelines, you can create and use a drawer or an entire room as a filing cabinet.
Steps
Step 1. Bring the filing cabinet to life
Make sure you label the cards consistently, putting all the names of the companies or people.
Step 2. Organize the cards in alphabetical order, placing them from the front to the back of the drawer, from the top to the bottom of the cabinet, and from left to right throughout the filing system
Step 3. Leave room for the cards that will be added in the future
If with a certain number of cards you occupy 50% of a 4-drawer cabinet, do not completely fill the first 2 drawers, but only half of all four. The new cards will not necessarily have to go to the end, but where it indicates the classification in alphabetical order.
Step 4. Put the cards back when you don't need them anymore
You will need to take them out from time to time, but be sure to put them back as soon as possible when you're done. If they accumulate outside the file, you run the risk of not finding them afterwards.
Advice
- When putting labels on cards, arrange them in different places so they don't overlap each other, preventing you from seeing them.
- This is a method that helps you to keep tabs in a certain order (chronological is the most traditional), so that when you pull one out, you will easily find what it contains inside.
- When creating a card for a person, write "Last Name and First Name" to make sure you keep it in alphabetical order.
- To keep the file in the right order, insert the abbreviations before the whole words, so that "AZZ s.r.l." come before "Abagaba S.p. A."
Warnings
- To keep the chest of drawers stable, open only one drawer at a time, otherwise you risk the cabinet tipping forward (and onto you).
- Since the filing cabinets are filled with paper (which is flammable), it is recommended that you keep firefighting equipment nearby.
- Avoid cutting the paper.
