How to Create a Graph in Microsoft Word: 11 Steps

Table of contents:

How to Create a Graph in Microsoft Word: 11 Steps
How to Create a Graph in Microsoft Word: 11 Steps
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This article explains how to add a chart in a Microsoft Word document.

Steps

Method 1 of 2: Insert a Chart into Word

Add a Graph to Microsoft Word Step 1
Add a Graph to Microsoft Word Step 1

Step 1. Open a Microsoft Word document

To do this, you can double-click on an existing Word file. Alternatively, open the program, then select the document from the section Recent.

If you're opening a new document, just start Word, then click Blank document.

Add a Graph to Microsoft Word Step 2
Add a Graph to Microsoft Word Step 2

Step 2. Click on the document where you want to insert the chart

The cursor will appear where you clicked; when you add the chart, it will be inserted right there.

For example, clicking below a paragraph of text will insert the graph at that point

Add a Graph to Microsoft Word Step 3
Add a Graph to Microsoft Word Step 3

Step 3. Click on the Insert tab

You'll see it at the top of the Word window, on the right of the tab Home.

Add a Graph to Microsoft Word Step 4
Add a Graph to Microsoft Word Step 4

Step 4. Click on Graph

You will see this item inside the tab insert, to the right of the header. The icon looks like several bars of different colors.

Add a Graph to Microsoft Word Step 5
Add a Graph to Microsoft Word Step 5

Step 5. Click on the format you want to assign to your chart

You will find them listed on the left side of the window that just opened.

  • The most common formats are Line, Column And Cake.
  • You can customize the chart format by clicking on one of the options at the top of the window dedicated to the chosen format.
Add a Graph to Microsoft Word Step 6
Add a Graph to Microsoft Word Step 6

Step 6. Click OK

This way, you will insert the chart into the document.

You will also see a small Excel window appear with the cells in which you will need to enter the data

Method 2 of 2: Add Data to the Chart

Add a Graph to Microsoft Word Step 7
Add a Graph to Microsoft Word Step 7

Step 1. Click on a cell in the Excel window

This way, you will select it and you can add data to it.

  • The values in column "A" will be reported on the X axis of the chart.
  • The values in row "1" belong to several lines or bars (for example, "B1" is one line, "C1" another, and so on).
  • Numeric values that do not appear in column "A" or row "1" represent different data on the Y axis.
  • You can change the data written in the Excel cells at any time and the changes will be immediately reflected in the graph.
Add a Graph to Microsoft Word Step 8
Add a Graph to Microsoft Word Step 8

Step 2. Write a number or name

Add a Graph to Microsoft Word Step 9
Add a Graph to Microsoft Word Step 9

Step 3. Press Enter

This way, you will enter the data in the cell and can move on to the next one.

Add a Graph to Microsoft Word Step 10
Add a Graph to Microsoft Word Step 10

Step 4. Repeat for all the data you need

Each time you enter data, the graph will change to display it.

Add a Graph to Microsoft Word Step 11
Add a Graph to Microsoft Word Step 11

Step 5. Click on the X in the upper right corner of the Excel window

This will close it and save the changes to the chart.

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