How to Edit Received Emails with Outlook

Table of contents:

2024 Author: Samantha Chapman | [email protected]. Last modified: 2024-01-15 13:47

This article explains how to change the subject and text of emails with Microsoft Outlook, using a computer. Changes will only be saved locally and will not appear for the sender or other recipients.

Steps

Method 1 of 2: Using Windows

Step 1. Open Microsoft Outlook on your computer

The icon for this program contains an "O" and an envelope. You can find it in the Start menu.

Step 2. Double click on the email you want to edit

Find the message you want to change in your inbox, then double-click it to open. The email will appear in a new window.

Step 3. Click the Actions button at the top

You can find it in the Move section of the program toolbar. Press it and a list of actions you can perform on the message will open.

If you are using Office 2007, click on Other actions in the toolbar.

Step 4. Select Edit Message in the Actions menu

The email will open in edit mode and you can change the subject and text.

Step 5. Change the email subject

If you don't think the subject describes the content of the message well, you can change it in the Subject field at the top.

Click on the "Subject" field under the top toolbar.
Edit the subject, or delete it and write a new one.
Press Enter on your keyboard.

Step 6. Edit the email text

You can change the content of the message and make corrections, or delete everything and rewrite it from scratch.

Click on the field below the Subject line.
Edit the message as you like.

Step 7. Press Control + S on your keyboard

This will save any changes to the email you have selected.

The changes will only appear in your inbox. You will not change the email for the sender or other recipients

Method 2 of 2: Using a Mac

Step 1. Open Microsoft Outlook on your computer

The icon for this program contains an "O" and an envelope. You can find it in the applications folder.

Step 2. Select the email you want to edit

Search for it and click on it in your inbox.

Step 3. Click on the Message tab

You will see this button in the top menu bar. Press it and a list of options will open.

Step 4. Click Edit Message in the Message menu

The email you have selected will open in a new window, from which you can edit the contents.

Step 5. Change the email subject

If you think the subject was misspelled, you can enter a better one that will help you recognize the message in your inbox right away.

Click on the text field next to "Subject", under the toolbar at the top.
Change the subject, or delete it and write a new one.
Press Enter on your keyboard.

Step 6. Edit the message text

You can correct mistakes, change the paragraph structure, or delete everything and rewrite the email from scratch.

Click on the text field.
Change the message as you like.

Step 7. Press ⌘ Command + S on your keyboard

This will save all changes to the email.

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