Changes to workplace procedures usually produce positive results. These changes can save the company time, money or promote ways of containing costs. Change is inspiring for those who adapt easily to it. But some employees don't like change. They find it difficult to accept what they do not know and feel anguish. As a leader in the workplace, it's your job to make sure any transition goes smoothly.
Steps
Step 1. Plan for changes in procedures
It will be necessary to introduce the changes gradually, to make the transition smooth for all.
Determine when the changes will take effect. If possible, notify employees before making changes
Step 2. Spread awareness
- Make an announcement to let employees know that there will be changes in procedures. Post an announcement about the new procedure on the company intranet, notify employees via email, or arrange a meeting.
- Indicates the date on which the procedure will become operational.
- Ask for the help of employees. It is a good time to involve employees in some tasks. You may need help organizing committee meetings, recording meeting minutes, and documenting business strategies.
- Provide employees with as much information as possible about the changes. Offer to explain to those who wish to have them or ask questions.
- Employees will want to know how the new strategy affects their work and what impact it will have on the company.
- Be calm and patient. Explain the reasons for the changes in the procedures.
Step 3. Provide documentation on new procedures to support employees during the transition period
If possible, write point-by-point instructions
Step 4. Offer a training and education program to help staff learn new procedures
Step 5. Implement the changes gradually
Change one procedure at a time. Once the employees are familiar with the new procedure, you can move on to the next
Step 6. Ask for feedback
Suggestions, ideas, doubts or comments can help. It is also a way to engage employees.
Step 7. Listen to your employees
If you include them in these changes, make sure you listen to them. You should practice the good ideas that come from them and credit their suggestions.
Make yourself available. Answer questions or concerns right away
Step 8. Celebrate achievements and successes
Many companies show appreciation through business dinners or evenings. These team-building activities help bring employees together.
Advice
- Involve employees in procedural changes as soon as possible. Ask for their help in planning the implementation of this process.
- Encourage flexibility in the workplace. Change requires flexibility. If employees are better adapted to the change, this process will be easier for everyone.
