Google Calendar is a free application for browsers and mobile devices that allows you to organize your schedule. With this program it is easy to monitor and manage all your daily events in one place. The software supports various display modes, including schedule, month, week and year. Its main feature is that it allows you to save events online, so you can access the calendar from any device with an internet connection.
Steps
Method 1 of 2: Using Google Calendar on a Computer
Step 1. Log in to Google Calendar
Open a new tab or window in your browser and log into Gmail.
- Enter your e-mail address and password in the fields indicated. If you don't have a Gmail account, you can easily create one by clicking on the "Create an Account" link, located at the bottom of the login window.
- Click on the applications icon. It is located at the top right and is represented by nine squares.
- At this point, a pop-up window will appear with a list of all Google applications, including Google+, Google Drive, Maps, News, YouTube and Calendar. Click on "Calendar" to open it.
Step 2. Create an event
To get started, click on the "Create Event" button. It is a red button located at the bottom right. You will be redirected to a page that will ask you to enter all the details of the event.
- In the first field write the name of the event. Just click on "Add title" inside the field and type in the name.
- Below the title field you will see the start date and time, but also the end date and time. Then select the dates and times in the respective fields.
- Below the date and time field you will see the box dedicated to the seat. Enter the location where the event will take place.
- If you wish, add some brief information about the event in the description field.
- If you want Google Calendar to send you a reminder via email (for example, remembering the event the day before), set up notifications in the appropriate section. You will see three boxes, under which you can see drop-down menus. In the first box you can select the notification mode (for example, you may receive an e-mail, or a pop-up window may appear on your computer screen, provided it is turned on and connected to the internet). The second and third boxes contain other drop-down menus that allow you to select certain minutes, hours, days or weeks in order to set a specific date and time to be notified.
- You can also invite friends to the event by typing their email addresses in the "Add guests" field. If you decide to send invitations, you must specify the permissions you intend to grant to the selected users. For example, they might edit the event, invite other people, or see the guest list.
- Click on the "Save" button to complete the creation process. This button is located next to the event title. Also next to the title there is also the "Delete" button. If you want to cancel the creation of the event, click on this button.
Step 3. View events
All created events can be viewed in the "Schedule" tab, located at the top right of the main page.
Step 4. Search for an event
If you want to see a particular event, but don't intend to go through the entire daily, weekly or monthly schedule to find it, search for it directly.
Type the name of the event in the Google Calendar search box, then click the magnifying glass. The event will be searched in the calendar and on the internet. Review the results and click on the one you are interested in to view its details
Step 5. Edit an existing event
On the calendar page, click on an event: a pop-up window will appear. On the left you can see the link "Edit event". Click on it to open the window that allows you to make changes. Change all relevant information and click "Save" at the top of the page when done.
Step 6. Delete an event
If the event has already passed or has been canceled, you can remove it from the calendar. Click on the "Schedule" tab at the top of the main page, then click on the name of the event you wish to cancel. It will open a new window.
- At the top right you will see an icon depicting a garbage can. Click on it to delete the event from the calendar.
- Note that deleted events cannot be recovered.
Step 7. Change how the calendar is displayed
Google Calendar offers six view modes: "Day", "Week", "Month", "Year", "4 days" and "Schedule".
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You can select the desired mode by clicking on the drop-down menu at the top right.
- The "Day" mode shows the commitments of today's date;
- The "Week" mode shows the whole week (starting from Monday) in columns;
- The "Month" mode shows the current month. Events saved in a given month appear on their respective dates;
- The "4 days" mode shows today's date and the commitments of the following three days;
- The "Schedule" mode offers a list of all the tasks and events.
- Add other calendars to view mode. In the column on the left you can find a section titled "Other calendars". Review the ones that are available, such as national holidays, and add it to your calendar to avoid possible planning problems.
Step 8. If necessary, create a group calendar
This feature can be useful if you want to share an entire calendar (rather than just one event) with other people. To get started, create a calendar applying your preferred settings, then make any necessary changes:
- Click on the settings icon, which looks like a gear, at the top right. Click on the "Settings" option in the drop-down menu.
- Select the "Settings for my calendars" tab, located in the left side panel. Click on the calendar you want to share with other people.
- Scroll down the page to look for the "Share with specific people" option. Enter the email address of each user you want to add. Select the permissions (decide if users can only see the calendar or make changes) you want to give, then click "Submit".
- Repeat the process with the other users you want to add. If you have allowed them to make changes, they will be able to add events and guests to the calendar.
- Click on "Save" before returning to the main screen.
- Invite users to accept your invitation, so you know when they are busy or available for meetings and meetings.
- You can also use this function when creating a new calendar. It is located at the bottom of the creation page.
Step 9. To increase your productivity, use Google Calendar on other devices and associate it with other programs:
- Shrink your calendar to show working hours only. Click on the "Settings" icon and select "Labs". Activate the option that allows you to remove the morning and evening time slot from the calendar. Search the entire list of "Labs" to find open source features that allow you to optimize the calendar structure.
- Reply to an event using your Gmail address. When you are invited to an event, click on the "Yes" button. Your Google Calendar will automatically update.
- Download the Google Calendar application on your Android device. You can synchronize your devices to be able to access the calendar wherever you are. Changes made on a computer or mobile phone allow the calendar to be automatically updated.
- Combine Google Calendar and iCal by exporting your iCal calendar. Log in to Google Calendar and click on the "Settings" icon. Instead of creating a new calendar, select the option to import one and upload the iCal file.
Method 2 of 2: Using the Google Calendar Application on a Mobile Device
Step 1. Open Google Calendar
Find the icon that looks like the number "31" and tap it. You can find it on the home screen or in the app drawer.
If you don't have Google Calendar yet, you can download it for free from the App Store (if you have an iOS device), from Google Play (if you have an Android device) and from the Windows App Store (if you have a Windows phone)
Step 2. Log in
If you use Google Calendar on a computer and want to synchronize events with the mobile application, just log in using your Gmail address and associated password. The application will automatically synchronize all the events and commitments that you have already set.
Step 3. Create an event
At the bottom right you will see a red circle containing the "+" sign. Tap it to start creating an event. Type the title in the first field. Choose the date in the field below the title, then enter the location in the "Add Location" field.
At the end of the procedure, touch the blue "Save" button at the top right
Step 4. Search for an event
Use the search bar to find an event faster. Open the menu (the icon looks like three horizontal bars and is located at the top left), then tap "Search". Enter the title of the event in the search box and locate it in the results list. Touch it to see it in detail.
Step 5. Edit an event
Open an event and look for the pencil icon at the bottom left. Tap it to open the edit window. Make any necessary changes, then tap "Save".
Step 6. Delete an event
If you need to cancel an event, open the page that shows all the details and tap the icon that looks like three dots vertically. It is located at the top right and allows you to open a drop-down menu. Tap "Delete", then confirm deleting the event in the pop-up window that appears.
