Organizing a seminar can seem like a scary project. In fact, dealing with an interactive public presentation is not the prerogative of most people. However, as with most public presentations, a seminar can be the perfect opportunity to learn some practices and hone your communication and listening skills effectively. Overcome your fear of what you don't know, and start planning a smart seminar.
Steps
Step 1. Consider your audience
Before you take any action, consider the kind of audience you will be introducing yourself to. If you're planning to present a major business seminar, you can even decide to do a full demographic assessment. Knowing your audience will help you with your preparation.
Step 2. Prepare a brief description with the most important points of the discussion
When it comes to preparing any type of speech or presentation, it is advisable to have a framework available to highlight all the key points of the speech. Reading a written text in front of an audience can often seem too formal and usually does not leave much room for eye contact.
- Start with your introduction. The introduction should inform listeners about the topic and highlight its importance to the audience, as well as provide a brief overview of the main points you intend to discuss.
- Proceed with the key content of your seminar and list a number of points you wish to investigate. You will need to address at least two key points to get your message across effectively; three points are even better. Write down a couple of details for each item listed on your list, they will guide you when it's time to start the presentation.
- End the talk with your conclusion. The conclusion should be short; be sure to include all the points covered during the seminar. The closing moment should leave a positive impression on the audience and, if necessary, advise them to take a certain action.
Step 3. Create your visual aids
They can be graphics placed on an easel, brochures to distribute, an interactive model, slides or a powerpoint presentation, images and photos, or anything else that will help the audience visualize the content of your speech. The goal is to get your message across clearly. The supports also help divide your seminar into sections, so as to prevent the speech from becoming monotonous.
Step 4. Practice reciting your seminar using the summary description outlined
You will want to appear relaxed and professional and you will need to feel comfortable with the presentation. Ask other people's opinions and make improvements if necessary. Also practice body language and gestures. A mirror can help you tell if your posture is too dramatic or stiff.
Step 5. Try to get to the seminar site early so that you have time to organize yourself
Distribute any materials you intend to use and prepare your visual aids. This could include preparing the equipment you plan to use during your seminar, such as a computer or video projector. Greet your guests as they arrive and take their seats in the dining room.
Step 6. Present your seminar using your brief description
Speak loudly and clearly. Speak slower than you normally would in a conversation to provide time for the audience to withhold information. Ask from time to time if anyone has any questions, and clarify their concerns as you progress through the talk. During your seminar recap, thank the audience for their attention.
Step 7. Stick around after the seminar in case anyone has any questions, opinions, or comments to make about the presentation
If your seminar is about business, guests may ask about purchasing your company's products. Be available to anyone who wants to talk to you.
Advice
- If during practice sessions you find yourself struggling with the words of your speech, try writing a reference text. While it would be advisable not to use it during the seminar, referring to the text as you practice your speech may make you feel more comfortable with the presentation. During your final tutorials, try not to use it and just follow the brief description of the presentation.
- If you will be presenting your seminar during mealtime, ask if it will be possible to bring food and drinks to the meeting place. For example, donuts, muffins, and coffee might be fine for an early morning seminar. It is always a good idea to have bottles of cold water on hand, regardless of the time of day.
- If the topic and audience allow, use your sense of humor when presenting. Keep in mind that while most topics will allow the use of occasional jokes, there are some cases where the humor won't be right for the topic.
