Reporting on an internship may be necessary to complete it, but it is also an opportunity to share your experience. It is important to organize the text well to create an effective relationship. You need a professional-looking cover, followed by a series of neat sections describing the internship. If you tell your experience clearly and objectively, the relationship is likely to be a success.
Steps
Part 1 of 3: Creating the Cover and Choosing the Document Format
Step 1. Assign a number to each page of the report
Make sure it's listed in the upper right corner of each page, except the title page. You can activate page numbering from the options menu in the toolbar of the program you are using. The numbers will be added automatically.
- Numbering the pages allows the reader to use the index;
- Numbers allow you to better organize the report and replace missing pages.
Step 2. Create a cover with the title of the report
This is the first page seen by the reader. Write the title at the top in large letters. An effective title describes what you did during the internship. Don't add jokes or comments about your experience.
- For example, you could write: "Report on the Investment Banking internship at the Bank of Italy".
- A generic title like "Internship Report" is acceptable if nothing else comes to mind.
Step 3. Include your name and internship information on the cover
Under the title, include the date of the work period. Add your name, the name of the school and your guardians. Also, include the name and contact information of the organization you worked for.
- For example, write "Internship Report. Rossi & Bianchi Insurance. May-June 2018".
- Arrange the information neatly on the page. Center the text and leave some space between each line.
Step 4. Mention any special acknowledgments on the next page
The page after the cover must have the title "Acknowledgments". Here you have the opportunity to thank all the people who helped you during the internship.
- You can name your school supervisor, your supervisor at work, and any people who have worked with you.
- For example, you can say, "I would like to thank Dr. Rossi for giving me the opportunity to do this internship."
Step 5. Include a table of contents if the report is long
This page is useful if your document has more than seven sections. Inside, write the list of section titles accompanied by the page numbers at which you can find them. This will make it easy for the reader to find the specific part they want to read.
- You should list the acknowledgments page in the index. The same is not true for that of the title.
- If the report includes charts or figures, you can add a separate index indicating where they can be found.
Step 6. Write an abstract summarizing the internship
The abstract offers the reader a brief overview of your duties during the internship. Inside, explain who you worked for and what role you played in society. It must be a short text, which tells your work and your experience in a single paragraph.
For example, it starts with: "This report describes the summer internship I conducted at Industrie Stark in Bologna. I worked in the robotics section."
Part 2 of 3: Writing the Middle Part of the Report
Step 1. Give each section of the report a title
When you start a new part of the document, it jumps to a new page. Find a title that describes the section effectively. Put it at the top of the page, centered and in large letters.
- For example, you can call a section "Description of Rossi & Bianchi Assicurazioni".
- Some simple titles are "Introduction", "Internship Reflections" and "Conclusions".
Step 2. Begin the introduction with facts about your employer
Use it to expand the abstract. Start by talking more deeply about the business of the company you worked for. Describe the company, its position in the industry, the work it does and the staff employed.
For example, you can write: "Galileo supplies service robots to countries around the world. As a pioneer in the industry, it is one of the most qualified companies to clean up environmental disasters."
Step 3. Explain which department of the organization you worked for
All companies consist of several branches. Describe the sector you are assigned to, going into as much detail as possible. Use this part of the introduction to start talking about your personal experience.
- For example, you can say "From May to June 2018, I worked in Ramjack's electrical engineering section as a trainee, along with 200 other people."
- Remember that the relationship is about you, so use your personal style to engage the reader.
Step 4. Describe your responsibilities during the internship
Explain what you did, in as much detail as possible. Even if an activity seems of little interest to you, such as cleaning up or writing reminders, it can contribute to your relationship.
You can write: "At Ramjack, my responsibilities included soldering electrical circuits, but I also took care of component maintenance."
Step 5. Write down what you learned during the internship
Go from job description to results. Think of some examples of what you gained from the experience. Describe in depth how you came to those changes.
- Think about what made you change as a person, not just as a worker.
- For example, you might say, "I've learned to communicate with people who are very different from me."
Step 6. Evaluate your internship experience
You can criticize the company you worked for, but try to be as fair and neutral as possible. Limit yourself to concrete facts and examples, focusing on what you have learned and what you can apply in the future. Avoid talking bad about someone.
You can write: "Ramjack could benefit from improved communications. Often, my superiors were not clear about their expectations of me."
Step 7. Reflect on your internship performance
End the report by explaining how the experience went. Be objective, expressing the negatives and the positives. You can include any comments you have received during the internship.
You can write: "I was too quiet at first, but I learned to be bolder and more confident so that management took my ideas more seriously."
Step 8. Use an appendix to include other sources
Here you post journals, published articles, photos, records, and other supplemental material. The amount of material varies according to your duties. Try to include elements that give the reader an idea of what you have accomplished during the internship.
- For example, if you've worked in communications, include press releases, advertisements, letters, or videos you've produced.
- If you have nothing to add, if necessary write a paragraph explaining why there is no additional material.
Part 3 of 3: Adopting the Best Writing Techniques
Step 1. Organize the information in a draft before you begin
Before writing the report, break down your experience into parts. Create a rough draft, listing all the points you want to cover in each section.
This helps you stay organized. The sections must flow smoothly, without containing repeated information
Step 2. Write at least 5-10 pages
You need to have enough space to describe your experience in detail, but avoid going off topic. Relationships that are too long are often not very centered and refined. In most cases, the average length is the best.
- If you don't have enough material to lengthen the report, write a shorter one.
- You may need to write more than 10 pages, especially if you have had an intense internship or are studying for a high-level degree.
- The number of pages required varies according to your internship program.
Step 3. Maintain an objective tone throughout the relationship
This is academic material and you should consider it as such. Describe your work in a positive way, limiting yourself to facts and concrete examples from your experience. Write carefully and avoid sounding too critical.
- For example, you can say: "I had a lot of difficulties at Rossi & Bianchi, but I learned a lot". Don't say "Rossi & Bianchi is the worst company I've ever worked for".
- An example of facts to enter is "Ramjack meets 75% of the demand for service robots".
Step 4. Use specific examples to describe your internship
Don't speak in general terms. Show your experience with examples of the topics you talk about. The concrete details help the reader to imagine what you have done.
- For example, write "The Acme Company was left with a box of dynamite in a common area. I didn't feel safe while working there."
- You could write: "My supervisor sent me to take pictures of a river dolphin that ran aground near a remote Bolivian village."
Step 5. Include real-life observations
Reflections on life are beyond the scope of school work. They can include the company you worked for, your colleagues, and the whole world. They vary based on the scope of your internship, but if you have come to a realization, you demonstrate that you have grown as a person.
- If you have worked in a laboratory, you can write: "Employees are on their feet all day, but they know they are helping the sick, so they come in the morning full of energy."
- Another example is "At Ramjack the work never ends and employees would be happier with more staff. This is a problem that plagues many companies in our country."
Step 6. Review the report after writing it
Read it carefully at least once. Write down any sentences that are not fluent. Pay attention to the experiences you describe and the general tone of the document. The report must be coherent, objective and clear.
Reading aloud can be helpful, as can having another person read the report
Step 7. Correct the report before submitting it
You may have to make some adjustments before it is perfect. Refine your work as much as possible and make it exceptional. When you are satisfied, give it to your supervisor.
Consider the deadline set by your study program. Give yourself ample time to review by writing the report in advance
Advice
- To make the report look professional, use resume paper and bind it.
- Print the report as you would for all other school documents.
- Describe the internship in as much detail as possible.
- Write objectively, but with your own personal tone.
