How to Create a Menu in Microsoft Word: 15 Steps

Table of contents:

2024 Author: Samantha Chapman | [email protected]. Last modified: 2023-12-17 09:13

Do you often find yourself using a large variety of commands while using Microsoft Word? If so, you've probably consumed your mouse clicking through all the different menus and toolbars. Rest your mouse and increase your productivity by creating a menu specific to your needs. This guide will show you how.

Steps

Part 1 of 4: Creating a New Menu / Ribbon

Step 1. Access the personalization menu.br>

In Word 2013, click on the File tab, and from the light blue column on the left side of the menu, at the bottom, click on Options. Click on "Customize Quick Access Toolbar" on the left side of the dialog box. Alternatively, you can right-click on a bar and select “Customize Quick Access Toolbar” from the menu that appears.
In Word 2010, click on the File tab and select "Options", under the "Help" file menu. Click on "Customize Quick Access Toolbar" on the left side of the dialog box. Alternatively, you can right-click on any Quick Access Toolbar and select "Customize Quick Access Toolbar" from the menu that appears.
In Word 2003, Select "Customize" from the Tools menu and click on the Commands tab.

Step 2. Add the new tab / menu

On Word 2010 and 2013, click on the "New Tab" button located under the Customize Quick Access Toolbar menu.
In Word 2003, select "New Menu" from the Categories list, and again select "New Menu" from the Commands list.

Step 3. Place the new menu / tab in the list

On Word 2010 and 2013, click on the arrow buttons located to the right of the Customize Quick Access Menu list to move your new menu higher or lower depending on your preferences.
In Word 2003, drag "New Menu" from the Commands list to the menu bar. When you see a vertical bar showing the location of the new menu, move it to where you want the menu to appear and release the mouse button.

Step 4. Give your new menu or tab an appropriate name

On Word 2010 and 2013, click the “Rename” button under the Customize Quick Access Toolbar list to show the Name dialog box. Enter the new name in the "Display Name" field and click OK.
In Word 20013, right click on "New Menu" on the menu bar to show the Name field. Type in the new name for your menu and press the Enter key.

Part 2 of 4: Adding Groups to the New Tab (Word 2010/2013)

Step 1. Select the name of the tab you created in the Customize Quick Access Toolbar list

You must create a group for your new commands before they can be added to the tab.

Step 2. Click the New Group button located below the Customize Quick Access Toolbar menu

This will add an item called "New Group" below the new tab in the list.

Step 3. Give the new group an appropriate name

Click the Rename button to show the Name dialog and type in the new name. Once this is done, click OK. At this point, you can start adding commands to this group.

You can add a custom group to both the default tabs and the custom tab. One possible use of this feature is to create a custom group that includes only commands from the default tab group that you use most frequently, and then delete the original group

Part 3 of 4: Add Items to the new Tab or Menu

Step 1. Select the menu / group you want to add items to

On Word 2010 and 2013, select the group you want to add items to in the Customize Access Bar menu. You can add menu items only to groups created by you, identified in the list by the group name followed by the words (custom).
In Word 2003, select the menu you want to customize from the Categories list.

Step 2. Select the command you want to add to the group / menu

On Word 2010 and 2013, select one of the options from the "Choose commands from" drop-down menu and select a command from the list below.
In Word 2003, select the command from the Commands list.

Step 3. Add a command to the group / menu

On Word 2010 and 2013, click on the Add >> button located to the right of the slideout menu. Use the buttons to the right of the Customize Quickbar menu to position your command in the group as you like.
On Word 2003, drag the selected command to the menu where you want to add the command. When you see a vertical bar, place it where you want the new command to appear. Once this is done, release the mouse button.

Step 4. When done, exit the customize menu-

On Word 2010 and 2013 click OK.
On Word 2003, click Close.

Part 4 of 4: Remove items from the new tab / menu

Step 1. Access the customization options if you haven't already

See the first section of this tutorial for instructions on this step for any version of Word.

Step 2. Select the command you wish to remove

Step 3. Remove the command from the menu or group

On Word 2010 and 2013 and click on the << Remove button to return the command to the Choose Commands from list.
On Word 20013, drag the unwanted command out of the menu, onto the document.

Step 4. Exit the customize function when you are done

On Word 2013 and 2013, click OK.
In Word 2003 click on Close.

Advice

Before adding custom menus or groups, consider which commands and menus you use frequently, and also explore the possible uses of the Quick Access Toolbar and shortcut keys. You may find these latter functions more useful and less cluttered than a new menu.
While it is possible to customize the Quick Access Toolbar in Word 2007, doing so requires knowledge of XML. Also, the default Quick Access Bars cannot be changed. The user interface for editing the Quick Access Toolbar was not implemented until Word 2010.

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