4 Ways to Scan Documents

Table of contents:

4 Ways to Scan Documents
4 Ways to Scan Documents
Anonim

This article explains how to scan a document on your computer, smartphone or tablet. To do this from your computer, you need to connect a scanner (or printer with integrated scanner) to the system. On an iPhone, you can use the default Notes application to scan documents from an Apple mobile phone, while Android users can use the Google Drive scanning feature.

Steps

Method 1 of 4: Windows

Scan Documents Step 1
Scan Documents Step 1

Step 1. Place the document face down in the scanner

Before continuing, make sure your scanner is turned on and connected to your computer.

Scan Documents Step 2
Scan Documents Step 2

Step 2. Open Start

Windowsstart
Windowsstart

Click the Windows logo in the lower left corner of the screen.

Scan Documents Step 3
Scan Documents Step 3

Step 3. Write fax and scanner in the Start menu

This will search for the Windows Fax and Scan application.

Scan Documents Step 4
Scan Documents Step 4

Step 4. Click Windows Fax and Scan

It should be the first result in the Start window.

Scan Documents Step 5
Scan Documents Step 5

Step 5. Click New Scan

You will find this option at the top left of the program window. It will open a new window.

Scan Documents Step 6
Scan Documents Step 6

Step 6. Make sure the scanner is the right one

If you do not see the name of your scanner at the top of the window or if you see the name of a wrong scanner, click "Change …" in the upper right of the window, then select the correct device name.

Scan Documents Step 7
Scan Documents Step 7

Step 7. Select a document type

Click the "Profile" drop-down menu, then select the type of document (eg Photo) in the menu.

Scan Documents Step 8
Scan Documents Step 8

Step 8. Decide whether to import the color document

Click the "Color Format" drop-down menu, then choose Coloured or Black and white. Depending on your scanner model, you may find different options in this menu.

Scan Documents Step 9
Scan Documents Step 9

Step 9. Select a file type

Click the "Files of type" drop-down menu, then click the format (for example PDF or JPG) that you want to use to save the scanned document to your computer.

If you are scanning a document other than a photo, better choose PDF.

Scan Documents Step 10
Scan Documents Step 10

Step 10. Change the options on the page

Depending on your scanner, you may see other options (such as "Resolution") that you can change before scanning the document.

Scan Documents Step 11
Scan Documents Step 11

Step 11. Click Preview

This item is located at the bottom of the window. Press it and you will be able to see a preliminary scan that will show you what the final image looks like.

If the document looks skewed, uneven or some part is cut off, you can reposition it inside the scanner and click again Preview to see if the fix resolved the problem.

Scan Documents Step 12
Scan Documents Step 12

Step 12. Click Scan

You will find this button at the bottom of the window. The document will be scanned into your computer, with the settings and format chosen by you.

Scan Documents Step 13
Scan Documents Step 13

Step 13. Find the scanned document

To do it:

  • You open Start

    Windowsstart
    Windowsstart
  • You open File Explorer

    Windowsstartexplorer
    Windowsstartexplorer
  • Click Documents on the left side of the window
  • Double-click the folder Scanned documents

Method 2 of 4: Mac

Scan Documents Step 14
Scan Documents Step 14

Step 1. Place the document face down in the scanner

Before continuing, make sure your scanner is turned on and connected to your computer.

Scan Documents Step 15
Scan Documents Step 15

Step 2. Open the Apple menu

Macapple1
Macapple1

Click the Apple logo in the upper left corner of the screen. A drop-down menu will appear.

Scan Documents Step 16
Scan Documents Step 16

Step 3. Click System Preferences…

This is one of the first items on the menu.

Scan Documents Step 17
Scan Documents Step 17

Step 4. Click Printers & Scanners

This item has a printer icon and is located on the right side of the System Preferences window.

Scan Documents Step 18
Scan Documents Step 18

Step 5. Select the scanner

Click the device name in the left column.

Scan Documents Step 19
Scan Documents Step 19

Step 6. Click the Scan tab

It is located at the top of the window.

Scan Documents Step 20
Scan Documents Step 20

Step 7. Click Open Scanner…

You will find this button among the first in the "Scan" window.

Scan Documents Step 21
Scan Documents Step 21

Step 8. Click Show Details

It is located on the right side of the window.

Scan Documents Step 22
Scan Documents Step 22

Step 9. Select a file type

Click the "Format" drop-down menu, then click the file type (eg PDF or JPEG) that you want to use to save the file.

When scanning a document other than a photo, it is better to choose PDF.

Scan Documents Step 23
Scan Documents Step 23

Step 10. Decide whether to scan the document in color

Click the "Type" drop-down menu at the top of the page, then select a color option (for example Black and white).

Scan Documents Step 24
Scan Documents Step 24

Step 11. Choose a save location

Click the "Save in" drop-down menu, then click the folder where you want to save the scanned document (for example Desktop).

Scan Documents Step 25
Scan Documents Step 25

Step 12. Change the other options on the page

Depending on the type of file you are scanning, you may change the "Resolution" or "Orientation" values.

Scan Documents Step 26
Scan Documents Step 26

Step 13. Click Scan

You will find this button in the lower right corner of the window. Scanning of the document will begin and when finished you will be able to find the file in the folder you have selected.

Method 3 of 4: iPhone

Scan Documents Step 27
Scan Documents Step 27

Step 1. Open Notes

Iphonenotesapp
Iphonenotesapp

Press the app icon to do this.

Scan Documents Step 28
Scan Documents Step 28

Step 2. Press the "New Note" icon

Iphonenewnote
Iphonenewnote

It is located in the lower right corner of the screen.

  • If the app opens on an existing note, press <Notes in the upper left corner of the screen;
  • If the app opens to the "Folders" page, press a save path before continuing.
Scan Documents Step 29
Scan Documents Step 29

Step 3. Press

Iphonenotetools
Iphonenotetools

You will find this plus icon at the bottom of the screen. A menu will appear.

Scan Documents Step 30
Scan Documents Step 30

Step 4. Press Scan Documents

This button is one of the first in the menu that just appeared.

Scan Documents Step 31
Scan Documents Step 31

Step 5. Point your phone's camera at a document

Make sure you frame it all.

Try to center the document on the screen as much as possible to make the scan clearer

Scan Documents Step 32
Scan Documents Step 32

Step 6. Press the "Capture" button

It is a white circle at the bottom of the screen. Press it and you'll scan the document.

Scan Documents Step 33
Scan Documents Step 33

Step 7. Press Save Scan

It is located in the lower right corner of the screen.

  • You can also press and drag one of the spheres in the corners of the scan to enlarge or narrow the area of the image you want to save.
  • If you want to try scanning the document again, press instead Capture again in the lower left corner of the screen.
Scan Documents Step 34
Scan Documents Step 34

Step 8. Press Save

You will find this option in the lower right corner of the screen.

Scan Documents Step 35
Scan Documents Step 35

Step 9. Press

Iphoneyellowshare
Iphoneyellowshare

This button is in the upper right corner of the screen.

Scan Documents Step 36
Scan Documents Step 36

Step 10. Scroll left and hit Create PDF

Make sure you swipe right to left above the lowest row of options, not the top.

Scan Documents Step 37
Scan Documents Step 37

Step 11. Press Done

You will find this button in the upper left corner of the screen.

Scan Documents Step 38
Scan Documents Step 38

Step 12. Save the scanned document

Awards Save file to … when asked, then follow these steps:

  • Awards iCloud or another cloud storage option;
  • Awards add in the upper right corner of the screen.

Method 4 of 4: Android

Scan Documents Step 39
Scan Documents Step 39

Step 1. Open Google Drive

Press the Google Drive app icon, which looks like a blue, green, and yellow triangle.

Scan Documents Step 40
Scan Documents Step 40

Step 2. Select a folder

Press the folder where you want to save the images.

Scan Documents Step 41
Scan Documents Step 41

Step 3. Press +

It is located in the lower right corner of the screen. Press the button and a menu will open.

Scan Documents Step 42
Scan Documents Step 42

Step 4. Press Scan

This button with the camera icon is in the menu that just appeared. Press it and your phone (or tablet) camera will open.

Scan Documents Step 43
Scan Documents Step 43

Step 5. Point your phone's camera at the document

Try to center it within the screen.

Make sure the document is straight and completely within the screen before continuing

Scan Documents Step 44
Scan Documents Step 44

Step 6. Press the "Capture" button

It is a blue and white circle at the bottom of the screen. Press it and you will scan the document.

Scan Documents Step 45
Scan Documents Step 45

Step 7. Press ✓

You will find this button in the lower right corner of the screen. Press it and you will save the scan.

  • You can also crop the scan by pressing and dragging the spheres that are on the edges of the image;
  • For other options (such as colors), press ⋮ in the upper right corner of the screen;
  • To add pages to the PDF, press + and scan another document.
Scan Documents Step 46
Scan Documents Step 46

Step 8. Save the scanned document to your phone

Press ⋮ in the lower right corner of the document preview, then press Download in the menu that appears.

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