How to Dictate in Word (with Pictures)

2025 Author: Samantha Chapman | [email protected]. Last modified: 2025-01-24 13:28

This article explains how to use speech recognition on a computer for the purpose of writing a document in Microsoft Word.

Steps

Method 1 of 2: Windows

Step 1. Press the ⊞ Win + S keys to open the search box

Step 2. Type voice recognition

A list of relevant results will appear.

This option may be called "voice dialing" on some systems. In any case, the functionality will be the same

Step 3. Click on Speech Recognition

This will open the control panel dedicated to this feature.

Step 4. Click on Start Speech Recognition

If you've already set this up, the speech recognition panel will appear at the top of the screen. This means that everything is ready to start.

If this is your first time using speech recognition, you will need to click on Come on to carry out the configuration process. Follow the onscreen instructions for the computer to "learn" to recognize your voice. Once the procedure is complete, the voice recognition panel will appear.

Step 5. Click on the microphone symbol

It is located on the voice recognition panel. At this point you can start dictating.

Step 6. Open Word

This program is found in the Windows menu, under the section titled "Microsoft Office".

Step 7. Click where you want to insert the text

Step 8. Start talking

As you speak, the words will appear on the screen.

Method 2 of 2: macOS

Step 1. Click on the Apple menu

It is located in the upper left corner of the screen.

Step 2. Click on System Preferences

Step 3. Click on Keyboard

Step 4. Click Dictation

It is one of the tabs located at the top of the window.

Step 5. Activate the button next to the "Dictation" option

By clicking on this circular button, it will turn blue and a white dot will appear in the center.

Step 6. Check the box next to "Use Enhanced Dictation"

This will allow you to use offline functionality and continuous dictation with real-time feedback.

Step 7. Click on the red circular button to close the "Keyboard" window

Step 8. Press the Fn key twice

At this point, a window will open with a microphone symbol. The dictation functionality will then be active and ready to be used. This is the window dedicated to dictation operations.

Step 9. Open Word

It is usually found in the folder Applications or on the Launchpad.

Step 10. Click on the document in which you want the text to appear

Step 11. Start talking

As you dictate, the words will appear in the Word document.

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