Microsoft Word's "Bookmark" feature allows you to quickly find passages in long documents without having to scroll through large blocks of text or use the "Find" feature with words that may be interspersed in many places in the text. This function can be useful when you want to edit a passage and check other points in the document to ensure consistency of the text. Below are instructions on how to add a bookmark in Microsoft Word 2003, 2007 and 2010, as well as how to view the bookmark brackets, access them, cross-reference and delete a bookmark.
Steps
Part 1 of 5: Adding a Bookmark
Step 1. Select the text passage you want to bookmark
You can highlight a block of text or place the cursor at the beginning of a paragraph.
Step 2. Access the "Bookmark" function
The "Bookmark" function dialog will be displayed.
- In Word 2003, select "Add to Favorites" from the "Insert" menu.
- In Word 2007 and 2010, select "Bookmark" from the "Links" group in the "Insert" ribbon menu.
Step 3. Enter a name for the bookmark
Bookmark names must start with a letter, but can also contain numbers. Spaces are not allowed, but you can separate words with an underscore (_), as in "Heading_1".
Step 4. Click on the "Add" button
Your bookmark will be created.
Part 2 of 5: Displaying the bookmark brackets in the text
Step 1. Open the Word "Options" dialog box
This operation varies depending on the version of Word being used.
- In Word 2003, select "Options" from the "Tools" menu, then click the "View" tab.
- In Word 2007, click on the "Microsoft Office" button in the upper left to display the "File" menu, then click on "Word Options".
- In Word 2010, click on the "File" tab and select "Options" from the "File" menu on the left side of the file page.
Step 2. Select "Advanced"
Step 3. Scroll down to the "Show Document Contents" section
Step 4. Check the "Show Bookmarks" box
Click "OK" to close the Word "Options" dialog. Any text within the bookmark section will be included in parentheses; if there is no text inside the bookmark, a capital I will appear instead. Brackets and capital I are not reproduced when the document is printed.
Text inside a bookmark can be edited in the same way as text outside the bookmark. If you cut or copy a portion of text saved as a bookmark to a new location, the cut or copied text will not be saved as a bookmark. If you add text inside the bookmark brackets, the new text will become an integral part of the bookmark text; if you delete some of the text inside the bookmark brackets, the bookmark and its text will remain unchanged. If you cut and paste an entire element of a bookmark, including the bookmark itself, to a new location within the same document, the bookmark will move with the cut and pasted text; if you don't include the bookmark, the bookmark will remain where it is in the document. If you copy an item saved as a bookmark to another document, including the bookmark brackets, both the original document and the new document will have bookmarks. For this reason, it is a good idea to view bookmarks before editing text to ensure that bookmarks are saved where you want them once editing is complete
Part 3 of 5: Accessing a Specific Bookmark
Step 1. Display the "Bookmark" dialog box
- In Word 2003, select "Add to Favorites" from the "Insert" menu.
- In Word 2007 and 2010, select "Bookmark" from the "Links" group on the "Insert" ribbon menu.
Step 2. In the "Sort by: window"
"choose one of the options. Select" Name "to sort the bookmark names alphabetically, or" Position "to sort them by position in the document.
To view hidden bookmarks in the list, check the "Hidden bookmarks" box
Step 3. Select the bookmark you want to access
Step 4. Click on the "Go" button
Part 4 of 5: Inserting a Cross Reference into the Bookmark
Step 1. Access the "Cross Reference" function
Set a cross reference in the "Cross Reference" dialog box. To access it, do the following according to your version of Word:
- In Word 2003, select "Reference" from the "Insert" menu, then select "Cross Reference".
- In Word 2007 and 2010, select "Cross Reference" from the "Links" group in the "Insert" ribbon menu.
Step 2. Select "Bookmark" in the drop-down menu "Reference type:
".
Step 3. Choose the type of reference you want from the drop-down menu "Insert reference to:
". In most cases, you will use the" Bookmark Text "option.
Step 4. Select the bookmark from the list listed in the box "For bookmark:
". A cross-reference will be created in the bookmark. The cross-reference will take the form of a hyperlink in the document, unless you uncheck the" Insert as hyperlink "box.
Part 5 of 5: Delete a Bookmark
Step 1. Display the "Bookmark" dialog box
Step 2. Select the name of the bookmark you want to delete
Step 3. Click on the "Delete" button
The bookmark will be deleted. However, any text associated with the bookmark will remain unchanged.
