Nowadays it is difficult for work to stop when you leave the office: the number of people who feel the need to check their electronic business correspondence, from home or while they are out of the office, it is in fact constantly growing. If the company you work for allows it, you too can be able to access your work emails using Outlook Web App (formerly Outlook Web Access); it is also possible to use the traditional Outlook client or your smartphone. Normally, you need to contact your company's IT department to get the configuration information needed to access corporate servers remotely.
Steps
Method 1 of 5: Outlook Web App
Step 1. Contact the company's IT department
Before attempting to remotely access your office mailbox (for example from home), contact the IT department of the company you work for to make sure it is permitted. Many large companies, for security reasons, do not allow access to their mail servers remotely. The company's IT department will also be able to provide you with the correct information, which is key to being able to access your emails.
Step 2. Find out if your company uses Office 365 or an Exchange server that supports access through Outlook Web App
Depending on the Microsoft products used by the company you work for, there are two different methods of remotely accessing your emails via an internet browser. If your company uses Office 365 for Business or an Exchange server configured for remote web access, you can use the Outlook Web App application (formerly called Outlook Web Access) to consult your work emails.
Step 3. Log in to the company's email service web page where you can log in
If the company you work for does not support Outlook Web App, you need to access the corporate email authentication web page, depending on the product used:
- Office 365 for Business: Go to portal.office.com website.
- Exchange server: access the login page of the company Exchange server. For example, if your company name is "Interslice", the page for accessing the e-mail service of its Exchange server might be mail.interslice.com.
Step 4. Log in using your full email address and password
Provide your Office 365 for Business or Exchange email address and its authentication password. If you are unaware of this information, please contact your IT department.
Step 5. Log in to your inbox
After logging in, you will be able to access your office inbox. The steps to follow may vary slightly using Office 365 for Business or an Exchange server:
- Office 365 for Business: Click on the application launcher (it has a square grid shape), then choose the "Mail" option.
- Exchange Server: Choose the "Mail" option on the navigation bar.
Step 6. Read and reply to your emails
After logging into your corporate mailbox, you will be able to consult your business correspondence and reply to received messages, just as you normally do using any web email client. Your folders will be listed on the left side of the page, while in the center you will find all the messages contained within the selected one. By choosing a specific message, its content will be displayed in the right pane.
Method 2 of 5: Outlook Client
Step 1. Contact the company's IT department
Each company has its own rules regarding the management of remote access to company data (e-mails, documents, databases, etc.). The corporate IT department will also be able to provide you with all the information you need to set up the remote connection to your email account.
Step 2. Launch Outlook on your computer
If your company uses an Exchange or Office 365 for Business server, you can add their account to the Outlook instance on your Windows or Mac computer.
Step 3. Access the "File" menu and select the "Information" item
This will display information about the currently configured accounts.
Step 4. Press the "Add Account" button
This step allows you to add a new account to Outlook.
Step 5. Enter your work e-mail address and the corresponding login password
Outlook will automatically detect the type of server you are trying to connect to. During the setup process, you will most likely be asked to enter your login password again.
Note: Outlook 2016 only supports automatic configuration of Exchange accounts, so your company's Exchange server administrator will need to have it configured to allow this. Also, Outlook 2016 doesn't support logging into servers that use Exchange 2007
Step 6. Access your business electronic correspondence
After setting up and logging into your corporate account, you will be able to receive and send emails using the Outlook client installed on your computer. You simply need to select your office mailbox from the menu on the left of the Outlook GUI.
Method 3 of 5: Configure Access to an Exchange Server from the iPhone
Step 1. Contact the IT department of the company you work for
Many companies, for security reasons, do not allow their employees to access their work email accounts remotely. Consult the company's IT department to find out if this is allowed or not. Your IT department members will likely be able to provide you with the detailed information you need to set up remote access to your email account.
Step 2. Go to your iPhone's Settings application
If your corporate email account is based on Office 365 for Business or an Exchange server, you will most likely be able to add it to your iPhone's Mail application, as long as your IT department allows remote connection to corporate servers.
Step 3. Choose the item "Mail, contacts, calendars"
The settings for all currently configured mail accounts will be displayed.
Step 4. Tap "Add Account", then select the "Exchange" option
This step allows you to set up a new mail account for Exchange and Office 365 for Business products.
Step 5. Enter your full email address and password
Make sure you also type the domain of the mail account (for example "[email protected]").
Step 6. Make sure the "Mail" switch is on, then hit the "Save" button
" This step adds a new Exchange or Office 365 for Business-based email account to the Mail app.
If you can't connect to your company's Exchange or Office 365 for Business server, contact your IT department to see if remote connections from mobile devices are allowed
Step 7. If prompted, create an access code
Some Exchange servers require the creation of a security code when configuring remote access to an account. You will be asked to enter this code each time you wish to access your business electronic correspondence.
Method 4 of 5: Configure Access to an Exchange Server on Android
Step 1. Contact the IT department of the company you work for
Many companies, for security reasons, do not allow employees to access their work email accounts remotely. Check with your IT colleagues to see if you can access the corporate Exchange server from your Android device and if you need to use a special setup procedure.
Step 2. Access the Settings application of your Android device
If your company's IT department has authorized you to do so, you can set up access to your Exchange or Office 365 for Business mail account on your Android device using the Settings app.
Step 3. Choose the "Account" option
A list of all accounts currently configured on the device will be displayed.
Step 4. Press the "Add Account" button, then choose the "Exchange" item
This step allows you to set up access to an Exchange or Office 365 for Business account from your Android device.
Step 5. Enter the full e-mail address of your work account on the corporate Exchange server, then press the "Next" button
Step 6. Provide the login password
Type in the password you use to log into your corporate email account. If you don't know this information, contact the company's IT department.
Step 7. Check the information about the new account and the connecting server
A short summary will be shown in which you will find the e-mail address and its password, together with the server name, connection port and security protocol used. Normally, you will be able to keep the default configuration settings, but according to the instructions given to you by the IT department, you will be able to make the changes you need.
If you are unable to connect to your corporate Exchange server, contact your IT department to make sure that company rules, in terms of data security, allow remote access to servers. You may also be given special instructions, which will allow you to log into your corporate mail
Step 8. Change your account settings
After successfully connecting to your mail account, you will be able to select which data you want to sync with your Android device. Make sure you check the "Synchronize Email" checkbox in order to receive electronic correspondence from your office.
Step 9. Access your emails using the Email application
After setting up your new account, you will be able to access it using the native Android Email application or another email client of your choice.
Method 5 of 5: BlackBerry
Step 1. Contact the IT department of the company you work for
Many companies, for security reasons, do not allow employees to access their work email accounts remotely. Check with colleagues in your IT department to see if you can access the corporate Exchange server from your BlackBerry and if you need to use a special setup procedure.
If your company uses the BlackBerry Enterprise Cloud Services product, the IT department will be responsible for managing device activation and access permissions to your account
Step 2. Go to the "Parameters" menu of your BlackBerry
You can do this from your device's Home screen.
Step 3. Choose the "System Parameters" option, then select the "Account" item
The list of accounts currently configured on the device will be displayed.
Step 4. Press the "Add Account" button
This step allows you to add a new account on your BlackBerry.
Step 5. Choose "Configure Email, Contacts and Calendar" from the list relating to the type of account
You can use this option to set up an Exchange or Office 365 for Business account.
Step 6. Enter your e-mail address and the relative login password
Your BlackBerry will automatically try to set up the connection to your Exchange or Office 365 for Business account.
